Developer of M-Files document management software confirms digital signature solution ready for deployment, enabling businesses of all sizes to streamline processes.

San Francisco, California, August 4, 2010

ARX Inc., the leading provider of digital signature solutions for document management and ECM automation, has joined forces with Motive Systems, the developer of M-Files easy document management software. To enable users to fully automate business processes and approvals, Motive Systems has verified that the ARX CoSign® digital signature solution is now fully compatible with M-Files. ARX’s CoSign makes it easy for M-Files users to approve and audit legally enforceable documents, and reduce paper use within their workflows.

As an increasing number of organizations are deploying document management and document sharing systems through intranets and portals, they are seeking compatible digital signature capabilities that enable full automation, including approvals with legally enforceable digital signatures. With CoSign, enterprises of all sizes can automate and streamline their signature-dependent processes while maintaining proper controls, as well as compliance with regulations, audit requirements, and security policies.

“M-Files has broad applicability in numerous industries, including healthcare, pharmaceutical, banking, finance, legal, and manufacturing. Increasingly, signature approvals are an essential part of document workflow and business processes in these sectors,” said Greg Milliken, General Manager of Motive Systems. “ARX CoSign technology is proven in numerous enterprises and, when coupled with M-Files, brings simple and robust digital signature functionality at an attractive price point. We also share an important common philosophy regarding ease of implementation and use, which means businesses can put both solutions to use in less than a day.”

CoSign’s integration with document authoring applications such as Microsoft® Office, Adobe® Acrobat/Reader, Autodesk AutoCAD®, and Bentley MicroStation, along with its support for M-Files, ensures a rapid deployment and low administrative overhead for any enterprise, B2B or B2C application that requires signature automation.

“ARX is committed to delivering standards-based digital signature solutions that fit with solutions that have been proven in our customers’ IT environments,” said John Marchioni, Vice President of Business Development, ARX. “M-Files provides a very elegant option for CoSign customers that seek a robust and easy-to-use document management solution.”

To view the full research results please visit: http://www.kyoceramita.co.uk/research2010

For more information please contact: Cassie King Tel: 0118 9230603
Email: cassie.king@kyoceramita.co.uk KYOCERA MITA Europe B.V. KYOCERA MITA is one of the world's leading office document solutions companies. Its product range consists of ECOSYS printers, reliable multifunctional systems and wide format devices, completed by supplies, efficient document solutions and comprehensive services. KYOCERA MITA provides innovative products, built on a foundation of long-life components, allowing it to offer its customers low total cost of ownership and high efficiency in any workplace. For further information, visit: www.kyoceramita-europe.com KYOCERA MITA Corporation is a wholly owned subsidiary of KYOCERA Corporation, which marked its 50th anniversary in 2009. Ranked no. 418 on Forbes magazine’s 2009 “Global 2000” listing of the world’s largest publicly traded companies, KYOCERA Corporation is a leading manufacturer of high-tech ceramics, electronic components, solar cells and electronic office equipment. KYOCERA Corporation’s long-term growth strategy is to focus on business that supports telecommunications, information processing, environmental protection and the preservation of quality of life.

ReadSoft Launches REPORTER 5-4 for Real-time Reporting on Accounts
Payable Process

Document Automation specialist launches REPORTER 5-4 to provide
up-to-the-minute information to inform business decisions

Milton Keynes, 28th July 2010 - ReadSoft, a leading global provider of
software solutions for Document Automation, has launched REPORTER 5-4 to
give businesses accurate and real-time information on their accounts
payable process. By providing instant access to statistics and reports
relating to invoice flow, REPORTER 5-4 will enable companies to improve
cost control, increase efficiency and make well-informed business
decisions.

REPORTER 5-4 works with ReadSoft INVOICES, a powerful tool for automated
data capture from invoices. Using REPORTER 5-4, accounts payable teams
can access detailed statistics on their invoice flow, such as how long
it takes to process invoices from certain suppliers and where the
bottlenecks are.

Comprehensive reports will teams to pinpoint the strengths and
weaknesses in the accounts payable process to drive improvements and aid
process planning.

Business users can instantly access any required level of detail on any
item of interest, such as a specific year, supplier or user, and create
graphs, diagrams and reports. REPORTER 5-4 also provides an audit trail
to comply with the US Sarbanes-Oxley Act, which can impact accounting
teams in UK firms with a global presence.

REPORTER 5-4 also offers the following features and capabilities:

* Covers all parts of the invoice-handling process from input
to the financial-system feed

* Shows whether the system is operating up to its capacity

* Helps you pinpoint the origin of any problems that have
occurred

* Provides instant access to detailed information on production
units

Simon Shorthose, ReadSoft's UK Managing Director, commented: "Companies
are under increasing pressure to reduce costs, improve cash flow and
drive efficiency. REPORTER 5-4 provides all the detailed information
required to improve the accounts payable process, giving real time
access to essential data and statistics to make informed decisions that
will drive improvements and ensure compliance."

Range of software tools provides reporting overview of mail spend and postage behaviours across multiple accounts and multiple sites

Harlow, UK, July 22nd: Pitney Bowes has introduced a range of mail accounting tools giving businesses at every level essential budget and performance management reporting against mailing activity.

Visibility of expenditure around mail usage is essential at a time when businesses are looking to trim spend from every business process. Only with this holistic data in hand can businesses highlight areas of wastage, identify potential discounts and monitor compliance within current mailing processes.

The Pitney Bowes Mail Accounting Portfolio is comprised of four key solutions.

Standard Accounting
• Found on the latest Pitney Bowes digital franking technology, the Standard Accounting tool provides users with a basic set of reports on postage behaviours including total spend and total number of mailpieces processed.

Budget Manager Light
• Budget Manager Light is included as standard on higher volume Pitney Bowes digital meters and is aimed at businesses wishing to provide their finance team with a single report of mailing activity across multiple postage accounts – up to a total of 300.
• Budget Manager Light allows the mailing operation to report on expenditure by department and to add a surcharge onto each mailpiece to cover the mailing operation’s processing costs.

Meternet XE
• Meternet XE makes it easy for businesses to connect multiple franking machines together – even across multiple sites - and to consolidate data. This gives large businesses or high volume postage users the ability to track the total business expenditure for their mail.
• The system offers a comprehensive set of up to thirty standard reports plus the ability to customise reports as needed. Meternet XE also gives users the ability to generate graphs to help visualise expenditure patterns.

INVIEW™ - Total Meter Reporting
• INVIEW™ provides a web-based platform for customers to access information relating to their postage expenditure.
• Available as a module of Pitney Bowes My Account management software, INVIEW™ is perfect for customers wishing to consolidate their data service, administration and financial data analysis to cover their relationship with Pitney Bowes through a single portal (My Account)
• INVIEW™ gives the customer remote access to data and provides an overview of mail expenditures across multiple sites in consolidated form

Phil Hutchison, Tactical Marketing Director, Pitney Bowes, comments: “Mail is an expenditure common to businesses of every size. Often, the true cost of the mail operation is hidden, leading to unnecessary expense and mis-allocation of departmental spend.

“The Pitney Bowes Mail Accounting Portfolio provides visibility and clarity of mail expenditure across multiple accounts and multiple sites, revealing the true cost and efficiency of mail processes. Finance and accounting departments are presented with the clear facts to enable accurate and timely cross-charging.

“Only with these essential facts to hand are businesses able to streamline mail processes and drive towards greater efficiency at reduced costs.”

About Pitney Bowes
Celebrating its 90th year of innovation, Pitney Bowes provides software, hardware and services that integrate physical and digital communications channels. Long known for making its customers more productive, Pitney Bowes is increasingly helping other companies grow their business. Pitney Bowes is a $5.6 billion company and employs 33,000 worldwide. Pitney Bowes: Every connection is a new opportunity™. www.pb.com

Project managers within the construction sector, who are responsible for ensuring tight deadlines are met, will be among those set to benefit from the launch of a flexible software tool from collaborative specialist 4Projects.

Designed to track and manage risk, Milestone Manager is the latest addition to the 4Projects product portfolio. It is specifically designed to control the tracking of information and delivery dates for project tasks, ensuring key information can be accessed quickly and efficiently.

Richard Vertigan, chief executive, 4Projects, said: “4Projects has been delivering solutions to the construction and civil engineering services for ten years and the launch of Milestone Manager is a direct result of listening to the needs of our customers.

“Keeping track and meeting deadlines on big projects can be extremely challenging. Given the current economic climate and the pressure that places on all those involved in delivery, it’s more critical than ever that everything runs to time and is within budget. Milestone Manager provides essential support in this area.

“It can be applied to any project and used an infinite number of times, making it incredibly cost-effective. In much the same way that existing 4Projects technology allows users to track projects in ‘real time’, Milestone Manager can save valuable time and money on planning and review processes.”

The system works by allowing managers to upload specific tasks for any given project using ‘milestone schedules’. All the information can be accessed on one easy to use and convenient ‘summary page’. Users can link the tasks to relevant information already stored within the 4Projects system and then position that task within a timeline to chart progression.

Three varieties of date tag can be used; forecast, planned and actual delivery. Tasks can also be flagged with different warnings; approaching, overdue and complete to inform users of pending delivery dates. Notifications are also sent out to users informing them of the status of tasks in either a chronological, dated or consolidated view.

Once tasks are complete reports can be compiled to show what has been delivered, when it was delivered and what percentages of deliveries were on time compared to the planned delivery dates. By providing a flexible but controlled set of tools to track and manage risk in addition to identifying ‘key’ information quickly and efficiently, Milestone Manager can help to ensure keeping to deadline is cost-effective and hassle-free.

4Projects, The Teleport, Doxford International Business Park, Sunderland, Tyne and Wear, SR3 3XD. Tel: 0191 525 2451

BlueCielo Releases BlueCielo Meridian Enterprise 2010 Product Family
Updated Engineering Content Management software suite provides enhanced,
powerful Asset Information Management functionality, integration with
Microsoft SharePoint and support for latest CAD software versions

Rijswijk, The Netherlands – July 20, 2010 – BlueCielo ECM Solutions, a
leading global software company offering Engineering Content Management
(ECM) solutions, announced today that it has released the latest version
of its best-of-breed ECM solution for owner/operators, BlueCielo Meridian
Enterprise 2010, and the solution’s optional modules.

BlueCielo Meridian Enterprise provides powerful Asset Information
Management functionality to companies mainly within the process and power
industries looking to optimize plant safety, economic efficiency and
regulatory compliance. BlueCielo’s solutions aim to optimize business
processes in which engineering data is crucial, with focus on the entire
Management of Change process, collaboration with contractors and
suppliers, and providing as-built technical documentation to Operations
and Maintenance.

The BlueCielo Meridian Enterprise 2010 release provides strengthened
functionality in practically every aspect of its Asset Information
Management capabilities. Besides a sleek new user interface, usability is
highly improved for the various stakeholders within the organization
working with Meridian Enterprise. Next to that, access to the Meridian
Enterprise environment through Microsoft SharePoint is now possible,
besides the traditional access through the Microsoft Windows client or the
web client.

The 2010 release of BlueCielo Meridian Enterprise supports the latest
versions of authoring applications such as Microsoft Office, AutoCAD,
Autodesk Inventor, MicroStation, SolidWorks and others. Further
improvements in BlueCielo Meridian Enterprise 2010 are:

- Explorer scopes, where the user has a specific scope to the vault
content and only specific data and menu options applicable for that scope
are available, depending on the access rights of the user. Scopes can be
created for the archive, project environment or master data.
- Search related to Explorer scopes, supporting lookup lists and
filtering
- Support for AutoVue 20, including support of hotspots (hyperlinks
with additional functionality)
- New read-only web client
- Enhanced reporting functionality

The following modules that can be added to expand specific functionality
in BlueCielo Meridian Enterprise are available with this release:

- BlueCielo Email Management Module 2010
- BlueCielo Asset Management Module 2009a SP1
- BlueCielo Transmittal Management Module 2010
- BlueCielo Advanced Project Workflow Module 2010
- BlueCielo Publisher Module 2009a SP1

About BlueCielo ECM Solutions
BlueCielo ECM Solutions is a world leader in sophisticated software
solutions in asset information management (AIM) and engineering content
management (ECM) for capital-intensive owner/operators and engineering,
procurement and construction or architectural (EPC/AEC) projects. With
over 300,000 satisfied users worldwide, BlueCielo’s independent AIM and
ECM solutions integrate with virtually all mainstream document or content
management systems and operational business control systems. The company
is headquartered in the Netherlands and has offices in America, Brazil,
Finland, Germany, Russia and the UK, together with an international
network of well-established vending solution partners, ensuring global
service and support for its best-of-breed software solutions BlueCielo
Meridian Enterprise, BlueCielo ImandrA, BlueCielo Kronodoc, BlueCielo
ProjectForce and BlueCielo TeamWork. One of the first to develop software
to manage engineering data, BlueCielo has been a software technology
pioneer since 1983, with unparalleled knowledge in the field of ECM. For
more information, please visit www.bluecieloecm.com.

Berlin, July 16, 2010 The Supervisory Board of Beta Systems Software AG (BSS, ISIN DE0005224406) made the decision in its meeting today to appoint JÃŒrgen Herbott (51) as the new Chief Executive Officer of Beta Systems Software AG on July 19, 2010. in addition, the Supervisory Board renewed the contract of Gernot Sagl (41), Chief Financial Officer, in the same meeting.

JÃŒrgen Herbott has more than 25 years of experience working in the IT industry, gathered first and foremost in large corporations in the software sector. Before joining Beta Systems, Mr. Herbott, who holds a degree in business administration, was Vice President Central Europe at Torex Retail Solutions. Prior to this, he headed up the Central European organizations of Hyperion Solutions and Siebel Systems and worked in a number of different sales and management functions at IBM. Here he took over the building up and expansion of Tivoli s software business in the capacity of director, was branch manager in Saarbruecken, and division director of all activities in the utility companies segment.

Beta Systems was founded in 1983, has been a listed company since 1997, and has a workforce of around 400 employees. The company s principal place of business is Berlin. Beta Systems operates through Centers of Competence in Cologne and Calgary, as well as 18 subsidiaries worldwide and cooperations with numerous partner companies. Throughout the world more than 1,300 customers use the products and solutions of Beta Systems to improve their processes and security in more than 3,200 running installations. At present, Beta Systems generates 50 percent of its sales from international business. Around 200 of its customers are based in the USA and Canada.

More information on the company and its products can be found under
www.betasystems.com.

London, UK 13th July 2010 - PFU Imaging Solutions Europe Limited,
responsible for the sales and marketing activities of Fujitsu document
scanners, today announced the appointment of Doug Rudolph as General
Manager of Marketing and Katarzyna Chentko, as Country Manager for
Eastern Europe to build on its existing success in EMEA markets.

Doug Rudolph - General Manager Marketing

Based in the UK, Rudolph will assume responsibility for driving business
growth and profitability in PFU's EMEA document imaging sector. Rudolph
will oversee marketing strategies across Europe in order to achieve
productivity and improve PFU brand recognition and reputation in the
EMEA markets. He will also be responsible for aligning the marketing
strategies to sales within Europe.

Rudolph brings over 25 years of experience in the IT industry, with the
last 17 years focused in the document imaging market to Fujitsu Computer
Products of America, Inc. in his role as Vice President, Product
Management and Business Development.

At his previous company, Kofax Image Products, Rudolph was a Vice
President of Worldwide Sales for Image Processing Technology, as well as
Vice President of Business Development and OEM Sales. Rudolph graduated
from the University of Irvine, where he received a BS in Information and
Computer Science plus a BA in Economics.

Commenting on his appointment, Rudolph said: "I am very excited and
privileged to take up this role in the EMEA regions for PFU. I am
looking forward to leveraging my experience to ensure that PFU and the
Fujitsu family of scanners extend our success in the document capture
industry by creating more consumer and business demand for our products
and growing our partnerships with software vendors, resellers and
distribution partners."

Katarzyna Chentko - Country Manager Eastern Europe

Chentko will lead the document management sales in Eastern Europe as
the country manager. Her main remit will be to drive and expand PFU's
scanner business together with the partner community in Eastern Europe.
Chentko has 12 years of experience in the IT business, with the first 9
years focused on Fujitsu scanners in her role as Marketing Specialist
and Marketing Product Manager. For the past 3 years, she had been
working successfully as a Systems Division Manager at an authorised
Fujitsu distributor focused on Scanner Business Development and storage
solutions for the Polish market.

Katarzyna graduated from the Polish International School of Marketing
and Management; Private University of Commerce and Law where she
received master degree in civil law plus from the University of Warsaw
where she received degree in Sales Management.

Chentko said: "The Eastern European markets will continue to play an
important role in PFU's overall business success. I am very pleased with
my new responsibility of generating sales in order to continue to grow
the document imaging business."

About PFU Limited

PFU Limited, a subsidiary of Fujitsu Limited, is a $1 billion global
enterprise that designs, develops, manufactures and markets globally
computer hardware, peripheral products, enterprise software and systems.
PFU Limited has been engaged in document imaging scanner business over
20 years. For more information, please visit www.pfu.fujitsu.com/en/
<http://www.pfu.fujitsu.com/en/>

About PFU Imaging Solutions Europe Limited

Operating in Europe / Middle East / Africa, PFU Imaging Solutions Europe
Limited is a market-leading provider of document image scanners for
professional desktop, workgroup and high volume production environments;
biometric authentication sensors and dot-matrix printers. Established in
the United Kingdom in 1981, PFU Imaging Solutions Europe Limited, a
subsidiary of PFU Limited (Japan), has its head office in the UK with
subsidiaries in Germany and Italy. http://www.fujitsu.com/emea/products/
<http://www.fujitsu.com/emea/products/>

Kodak appoints Midwich to broaden distribution of its networked, workgroup and departmental scanners in the UK & Ireland
* New Kodak business development manager, Bob Gristock, recruited to provide additional resource to support the new distributor relationship

London July 15, 2010 - Kodak (NYSE:EK) ) today announced that it has appointed Midwich Limited to broaden distribution of its networked, workgroup and departmental scanners to over 6,000 IT resellers based in the UK and Ireland [through its wholly owned Square One subsidiary].

Effective immediately, Midwich will provide an additional route to market for Kodak's comprehensive range of SoHo and enterprise scanners. These include the Scan Station 500 networked scanner, Kodak's ScanMate, i30/40 and i1200 plus series workgroup scanners, along with its higher performance departmental Truper, Sidekick, i1300 plus, i1400 and i4000 series scanners.

With a 30-year heritage, Midwich is an award winning trade only distributor, well known with systems integrators and resellers selling print and imaging, audio visual (AV), consumer electronics and office equipment solutions. ISO 9001:2000 accredited, Midwich employs over 200 staff with sales in the year ending 2009 totalling £173 million.

Neil Murphy, Kodak's UK sales manager for document imaging, says, "With a relationship dating back 20 years, Midwich already supply our MFD printer and digital camera technology so scanners provides a natural extension for them to create new business opportunities, broaden their existing document management portfolio while cementing the partnership between the two companies."

The initial launch plan will be for Midwich to sign resellers it works with - over 6,000 in total - to Kodak's Reseller Programme which offers a package of incentives for resellers to select Kodak including financial rebates on equipment sold. Midwich will also develop innovative promotional offers to take the Kodak brand to market such as bundling scanners with other Kodak products it distributes.

Jonathon Francis, Midwich's print & imaging business manager, said, "We have a clear strategy with Kodak to target its number 1 competitor, focusing on reseller sectors where we have a strong reputation and informing of them of Kodak's class leading solutions and the very real margin opportunity. Having approached them, adding scanners to our portfolio will allows us to deliver incremental business for Kodak, while taking profitable opportunities to our reseller community."

According to analysts, InfoSource, the market for workgroup, departmental and low volume scanners is projected to be up to 18% CAGR (compound annual growth rate) from 2010 to 2014.[1]

To add value to the new relationship, Kodak will fund the salary of a product specialist based at Midwich's Norfolk headquarters to support sales staff immediately with reseller queries involving any Kodak product it distributes.

Additionally, Kodak has appointed document imaging veteran, Bob Gristock, who joins as new business development manager. He will have an active role in supporting Midwich win new scanner business over time.

With over 26 years document capture product experience both from a hardware, software and sales perspective, Bob Gristock was formerly Visioneer's business development manager for Western Europe, and held product manager roles at distributor, Headway Technology Group[2]. With extensive corporate accounts project management expertise having worked in a reseller environment, he fully understands the needs of end-user organisations installing EDMS-based solutions - a skill set crucial to supporting Midwich develop its imaging business in the long term.

Murphy concludes, "This announcement is good news all round. Kodak extends its channel to market, Midwich adds a portfolio of products from a market leader to generate new sales, and resellers now have an additional line of credit to buy Kodak's award winning scanner equipment to use on client projects."

The announcement means that Kodak today has four distributor partners targeting the UK and Irish markets; two predominately document imaging focused distributors - Kofax and Avnet - and two more general IT focused suppliers, Northamber and now Midwich.

- Ends -

About Kodak

As the world's foremost imaging innovator, Kodak helps consumers, businesses, and creative professionals unleash the power of pictures and printing to enrich their lives.

To learn more, visit www.kodak.com, and our blogs: 1000words.kodak.com, and 1000nerds.kodak.com. Kodak corporate news releases are now offered via RSS feeds. To subscribe, visit www.kodak.com/go/RSS<http://www.kodak.com/go/RSS> and look for the RSS symbol.

In addition, Kodak podcasts are viewable at www.kodak.com/go/podcasts<http://www.kodak.com/go/podcasts>. Podcasts may be downloaded for viewing on iTunes, Quicktime, or other PC-based media players. Users may also subscribe to Kodak podcasts via the iTunes Store by typing "Kodak Close Up" in the search field at the top of the iTunes Store window. Kodak is a trademark of Eastman Kodak.

DocuLex Archive Studio Compatible with Canon ScanFront 220/220P Network Scanners, Providing a Secure, Affordable Network Content Management System

WINTER HAVEN, FL July 13, 2010 - DocuLex (http://www.doculex.com (http://www.doculex.com)) announces the compatibility of the company's Archive Studio content management software with Canon's imageFORMULA ScanFront 220/220P network scanners. The integration of the products creates a secure, affordable network system allowing various entities to manage all forms of paper and electronic document contents via automated and distributive means, providing secure, permission-based accessibility. The products are suited for use in stand-alone and MFP environments.

The imageFORMULA ScanFront 220/220P are easy-to-use network scanners that provide broad range of functionality in a compact touch-screen device. In addition, the ScanFront 220/220P's large, 8.5-inch touch-screen display allows users to preview document images before sending to ensure proper content was captured. Delivering letter-sized document scanning at speeds up to 26 pages-per-minute (ppm) or 35 images-per-minute (ipm), the imageFORMULA ScanFront 220/220P also allows remote device setup and management. Network administrators can centrally manage entire fleets of ScanFront network scanners from a single console.

DocuLex Archive Studio provides network-enabled document capture and image processing software, along with browser-based document and content management. The easy-to-use, browser-based programs were developed for use throughout business operations to capture and enable secure content access from any location with a convenience of use that is similar, yet easier, than an Internet search engine. Searches may be performed using document specific metadata descriptions, full text content, as well as date ranges, search history, search lists and saved searches. File indexing accommodates the business process of adding documents via document scanner or electronically generated files. These documents are in need of structured index values for organized filing, searching and records management.

Documents of any file type may be uploaded directly to Archive Studio, indexed (with additional document identifying metadata added remotely if necessary) for native format storage and ease of access. A Replace/Append Meta field function allows a document file's existing metadata to be replaced or to append new metadata for a specific field, tracking and chronicling all content amendments.

Archive Studio enables colleague collaboration, email archiving and compliance, knowledge management, data mining, workflow and records retention. Archive Studio is easy to use, productive electronic document and content management software for any business environment seeking secure Instant Document Access.

About DocuLex

Incorporated in 1996, Winter Haven, Florida-based DocuLex creates non-proprietary enterprise content management software. Through an extensive worldwide reseller channel, the company offers network-enabled document capture and image processing software, along with browser-based document and content management programs for collaboration, email archiving and compliance, knowledge management, data mining, workflow and records retention, offered as Archive Studio. Archive Studio is easy to use, productive electronic document management software for any business environment seeking secure Instant Document Access. See http://www.doculex.com (http://www.doculex.com) for program information and demonstrations.

Kofax Adds Support for Microsoft SharePoint Server 2010 July 12, 2010 09:04 UTC Kofax Adds Support for Microsoft SharePoint Server 2010 Integration with SharePoint Platform Streamlines the Capture, Processing and Archiving of Transactional Business Information
IRVINE, Calif.--(BUSINESS WIRE)-- Kofax plc (LSE:KFX), a global provider of document driven business process automation solutions, today announced the integration of its Kofax Capture software with the newly released Microsoft® SharePoint® Server 2010. Available now, the combined solution serves as a robust platform for capturing, processing and archiving mission-critical, transactional business information.
A key component of Microsoft&#8217;s &#8220;Next Wave of Productivity,&#8221; Microsoft SharePoint Server 2010 represents a state-of-the-art business collaboration platform for the enterprise, empowering users to connect with each other, respond rapidly to business needs and cut costs with a unified infrastructure. Combined with Kofax Capture&#8217;s powerful document capture capabilities, SharePoint Server 2010 users are able to manage and control documents throughout the information lifecycle, and easily share, distribute, store and access information.
&#8220;With increasing customer demands in today&#8217;s global marketplace, people need to share information and collaborate with one another more quickly than ever,&#8221; said Anthony Macciola, Kofax&#8217;s Chief Technical Officer. &#8220;With Kofax Capture serving as the information on ramp to SharePoint Server 2010, organizations are able extract even greater value from their business processes. By leveraging SharePoint Server 2010&#8217;s advanced capabilities, users are able to connect with other employees, customers and partners quickly and efficiently with customizable and relevant information.&#8221;
&#8220;The combination of Kofax Capture and Microsoft SharePoint Server 2010 delivers a powerful platform that enables unparalleled document capture, processing and accessibility capabilities for a wide range of customers,&#8221; said Meera Mehta, Microsoft&#8217;s Group Manager for SharePoint. &#8220;Kofax Capture greatly complements the features and functionality in SharePoint Server 2010, and helps deliver accelerated productivity and collaboration across the applications people know and use every day.&#8221;
One example of a company leveraging Kofax Capture with Microsoft SharePoint 2010 is Aztec Group, a full-service real estate investment banking firm that has managed over $8 billion in transactions during the past decade. The firm recently selected SharePoint 2010 to deliver its corporate electronic document and records management system and Kofax Capture to provide an efficient, flexible and versatile on ramp to archive all its paper content into SharePoint. The combined solution empowers the firm to respond to its customer needs more quickly and provide them with the industry leading service to which they have grown accustomed.
Kofax Capture accelerates business processes by scanning documents and forms, transforming them into accurate, retrievable electronic information, and delivering them into business process applications, databases and content management systems. Whether the information is on paper or in electronic files, whether it&#8217;s located in a central office or on desktops and remote offices throughout the world, Kofax&#8217;s proven document capture software helps users capture it all quickly and accurately.
More information about how Kofax solutions can be used with Microsoft SharePoint Server 2010 is available at http://www.kofax.com/solutions/microsoft.asp

About Kofax

Kofax plc (LSE:KFX) is the leading provider of document driven business process automation solutions. For more than 20 years, Kofax has provided award winning solutions that streamline the flow of information throughout an organization by managing the capture, transformation and exchange of business critical information arising in paper, fax and electronic formats in a more accurate, timely and cost effective manner. These solutions provide a rapid return on investment to thousands of customers in financial services, government, business process outsourcing, healthcare, supply chain and other markets. Kofax delivers these solutions through its own sales and service organizations, and a global network of approximately 750 authorized partners in more than 60 countries throughout the Americas, EMEA and Asia Pacific. For more information, visit www.kofax.com.
&#8220;Kofax&#8221; is a registered trademark in the US, the EU and other regions. All other trademarks and registered trademarks are the property of their respective owners.

• Leading software company enlarges it’s presence in the North American market for document management solutions

LONDON, 7th July, 2010 - Aia Software (www.aia-itp.com), leading global supplier of intelligent document composition software today announced that it signed a partnership with Hg197. This North American company is dedicated to developing and supporting innovative software for data management. The ITP Document Platform will be added to Hg197’s document and print software and services portfolio. Through this partnership Aia Software enlarges it’s footprint in the American and Canadian market. This is in line with Aia’s strategy to strongly increase their market share in the United States and Canada.
By adding the ITP Document Platform to its product portfolio, Hg197 can now offer clients an end-to-end solution for document composition reengineering and lifecycle management.  Gregory Szabo, president of Hg197, states: “We are currently focusing on business process design that controls the flow of information from the desktops of customer facing business users to their clients. The ITP software provides new levels of control, audit, ease of use, improved flow, and a complete range of delivery channels. It offers business users the opportunity to create and fine tune correspondence. This easy-to-implement, flexible and ‘business-agile’ solution offers a genuine competitive advantage to any organization producing documents and correspondence.  We are excited and pleased to help our customers realize the benefits of this new approach.  We will use our experienced consultative and marketing teams to ensure success in the North American market.”
Jeroen Huinink, Business Partner Manager at Aia Software: “In our drive to further expand our network in the US and Canada, we are actively looking for resellers and OEM partners in these markets. Therefore we are delighted with the partnership with Hg197. Hg197 has years of experience in mainframe and printing solutions and has a strong customer base. Their presence helps us to enlarge our footprint in the North American market. Since Forrester acclaimed us to be a Strong Performer for Interactive Output in the Forrester Wave we have experienced great interest in the ITP Document Platform in the US and Canada. We are very pleased that we have added a strong and experienced partner to offer consultancy, service and support to our prospects and clients.”
- Ends -
About Aia Software
Aia Software is a leading global producer and provider of document and forms solutions. The ITP Document Platform enables business users to compose high quality, personalized, business-critical documents. Over 1000 organizations worldwide already use ITP as an integrated solution to automate the production of standard documents in high volume, compose sophisticated individual correspondence from pre-defined paragraphs, or to dynamically complete Web forms. ITP can be quickly and seamlessly integrated with customers' existing application and technical platforms. Aia Software has branch offices in North America, the UK, The Netherlands, Germany, Switzerland and Australia.
www.aia-itp.com

About Hg197
Hg197 Inc is an organization of highly skilled professionals with expertise in mainframe (e.g. zSeries and System i5) and printing solutions. The company has focused on building, acquiring, and implementing innovative software solutions targeted at business process reengineering in the document delivery world. Hg197 is a value-added-reseller of the ITP Document Platform in North America. In addition they add value to the worldwide ITP community through integration with their ADDAM product and their expertise in mainframe solutions.

HillingdonHospital awards SRC contract for Trust wide Electronic Discharge Summarydeployment

London, 7 July 2010 – SRC today announced that they have been awarded the contract to deploy a Trust wide Electronic Discharge Summary (eDS) solution at The Hillingdon Hospital NHS Trust in West London. The solution will be implemented rapidly and will go live between July and August 2010.

The eDS solution will enable the Trust to deliver accurate, legible discharge summaries complete with prescriptions to a patient’s GP within 24 hours of them leaving hospital. In addition, it supports workflow management, easing any bottlenecks in the process, and will deliver required management information.

Since April 2010, all acute NHS trusts are obliged to deliver discharge summaries to GPs containing information about a patient’s diagnosis, treatment and prescribed medications within 24 hours of the patient leaving hospital.

Geoff Geaves, eDS project manager at The Hillingdon Hospital NHS Trust, said: “We discharge 800 patients a week and every one of them needs a discharge summary within 24 hours. We need a solution that would enable us to deliver that and give us the tools to ensure quality and efficiency.”

The web-based solution will be rolled out within two months and has been tailored to also make historic discharge summaries, from the Trust’s legacy system, available for reference within the new system.

The Hillingdon Hospital selected SRC following a mini-competition amongst providers supplying against the Office of Government Commerce Framework Agreement A217833/L3 that determined eDS would meet all the Trust’s criteria for success:
§        eDS can be integrated with the Trust’s patient administration system via HL7, in this case Silverlink iCS via Sunquest.  Discharge data can also be exported to the Trusts data warehouse.
§        eDS has flexible templates that can be tailored to different departments’ needs
§        eDS includes a workflow process that allows managers to actively manage the production of discharge summaries
§        eDS enables pharmacists to manage and approve drug prescription using electronic signatures
§        eDS is future-proofed, with the option to add on modules from SRC’s Clinical Toolkit, including Drug Decision Support, Patient Handover Lists and Clinical Correspondence

Chris Hart, CEO at SRC, said: “We are delighted to be working with The Hillingdon Hospital. Trusts are increasing looking to our eDS and clinical information solutions, which complement our digital dictation and document creation solutions.”

Hart added: “SRC’s eDS is an affordable solution that speeds up processes and brings everything needed into one application to rapidly draft, approve and issue electronic discharge summaries.  In other Trusts it is proven to make a major contribution both to patient safety and operational efficiency.”

SRC’s eDS solution was developed with leading software firm Bluewire Technologies. It is easy to use, making production and processing of discharge summaries both quick and efficient. It is compliant with the NHS Common User Interface, a key feature for ease of use and patient safety.

Mr Geaves added: “At all stages of the project SRC have been there with help and guidance as we integrated eDS with our PAS, developed the templates and carried out the training for staff to use the system. We are really looking forward to going live and expect to have all wards using eDS by the middle of August.”

For further information about SRC’s range of solutions please go to www.src.co.uk.

GxPi’s x-docs™ electronic Document Management Solution Achieves Regulatory Compliance for FDAS

Nottingham, UK, (July 7, 2010) – GxPi, a leading provider of consulting services and compliance-based products to the pharmaceutical, biopharmaceutical and healthcare industries, today announced that hosted x-docs™, the company’s hosted electronic Document Management Solution (eDMS) solution, has been successfully implemented by Food and Drug Analytical Services Ltd. (FDAS) to manage routine quality control (QC) records for their customers. FDAS is using x-docs™ to store, manage and control vital records, ensuring regulatory compliance and improving laboratory efficiency to improve their customer offering.

FDAS is an independent contract testing laboratory serving the pharmaceutical, biopharmaceutical, veterinary and nutraceuticals sectors and primarily offers routine QC and stability testing throughout the drug manufacturing lifecycle. The company required an eDMS to ensure that all manufacturing and testing processes are thoroughly validated and comply with Good Manufacturing Practice (GMP) and FDA 21 CFR Part 11 regulations. A solution was needed that would keep records created through the drug manufacturing process, building a complete history of each batch of drug product for safety and regulatory purposes. FDAS looked to GxPi to implement an eDMS system that was regulatory-compliant, ensuring quick and easy access to records and offering clients and regulatory authorities a secure and transparent view of all product data.

GxPi’s x-docs™ hosted paperless document management solution is easy to use, ensures regulatory compliance and can be implemented and validated quickly. The system is GMP compliant, enabling FDAS to manage quality documentation, templates and workflows, versions and revisions and create a full audit trail of all GMP documents. The x-docs™ solution also overcomes the costs and complexity of managing traditional server based solutions. Through its consultancy services, GxPi also provides both GMP and IT expertise to FDAS. This unique combination of skills meant that GxPi could provide the FDAS team with an understanding of how the system would operate and the potential benefits before it was selected. GxPi also provided their IT Quality Manager to act as the quality representative for x-docs™ during the organisation’s recent MHRA inspection, answering questions from auditors on behalf of FDAS to guarantee compliance.  There were no reported findings on x-docs from the MHRA audit which is a significant success.

Larissa Taylor, Technical Director at FDAS, comments: “As our company communicates with approximately 70 different clients at any one time, it is essential that we have a document management system that is reliable and easy to use. During our investigations of eDMS solutions on the market we found that many systems lacked the rigorous network security and validation procedures required by the pharmaceutical industry. We selected GxPi’s x-docs™ system to improve laboratory efficiency and comply with regulatory and legal requirements in a cost-effective way. The consultancy services offered by the company have added further value, enabling us to achieve efficient compliant processes.”

For more information on GxPi, please call +44 (0) 115 924 8475 or email info@gxpi.com. Alternatively please visit www.gxpi.com for further information.

About GxPi

GxPi makes regulatory compliance leaner, by providing products and services to the biotechnology, pharmaceutical, consumer healthcare, medical devices and veterinary industries that are “simply compliant”. GxPi’s services arm delivers High Value, High Impact consulting services which cover all aspects of regulatory compliance (GMP, GAMP, GLP, GEP, GCP, GDP), qualified person (QP), quality assurance (QA), validation services (process engineering, computer systems, laboratory equipment), clinical technology, training and project management. GxPi’s solutions arm, provides electronic Document Management solutions (eDMS) to the life sciences sector via the x-docs™ platform. x-docs™ is a new class of document management software which is powerful and practical in enabling organisations to comply with increasing regulatory requirements. x-docs™ is easy to configure, requires little IT support, is cost-effective for organisations of all sizes and are entirely intuitive to use with minimal training.

Buyers Laboratory Gives DocuWare Five Stars
Top Honours

Germering, near Munich, June 29, 2010 – Buyers Laboratory Inc., international independent authority and provider of competitive intelligence, testing and reviews on multifunction copier, printer, scanner and software solutions and products, in the imaging industry's  comprehensively tested DocuWare and awarded the integrated document management system with its highest honour – five stars. In addition to the title of “Outstanding Enterprise Document Management Solution,” DocuWare also received the “Pick of the Year Summer Award” from the renowned institution.

Experts from Buyers Laboratory Inc. (BLI) put DocuWare software under the microscope, analyzing the integrated document management system in twelve test categories, including functionality, user-friendliness, integratability, compatibility, security, support and worldwide availability. The software was awarded five stars, the highest number possible. Detailed test results may be obtained directly from DocuWare.

BLI was founded nearly 50 years ago and is one of the world’s leading independent evaluators of office equipment. DocuWare co-president, Juergen Biffar, stresses the importance of these results: “Receiving the highest honour emphasises the quality of our integrated document management system and ensures our sales partners and customers that DocuWare meets the highest standards in our market segment worldwide.”

Winner for Summer 2010
Two times a year, BLI bestows a “Pick of the Year Award“. The software system was again thoroughly tested in order to qualify. DocuWare came in first place, winning in the category of “Outstanding Enterprise Document Management Solution.

82110 Germering, Germany
E-Mail: annette.schmidt@docuware.com
Phone:  +49 (0)89 89 44 33 421
Fax:     +49 (0)89 841 99 66

* Canon's imageFORMULA ScanFront 300 and 300P connect directly
to company networks to share information quickly and efficiently across
organisations

* Enhanced network scanning functions and improved image
processing speeds deliver increased business productivity

* Remote management through the integrated ScanFront
Administration tool saves organisations time and IT costs

LONDON, July 01, 2010 - Canon UK, world leader in imaging solutions,
today announced the launch of the imageFORMULA ScanFront 300 and
imageFORMULA ScanFront 300P for users to scan and share documents
securely and efficiently across multiple destinations.

Launched following the success of its first networked document scanners
- the imageFORMULA ScanFront 220 and 220P - the latest models have
enhanced scanning speeds of up to 30ppm black and white and 25ppm
colour. They also have upgraded features to meet a growing demand for
network scanners in offices, between workgroups and customer-facing
environments.

With an eye-catching ergonomic design, the imageFORMULA ScanFront 300
and 300P are ideal for retail spaces or reception areas where they will
be on public view. With one of the smallest footprints in their class,
an intuitive large 8.4" colour touch screen enables users to navigate
menus quickly and confidently, while personalised job buttons ensure
swift and accurate file distribution. Both models have enhanced network
scanning options capable of sharing to a combination of email, FTP,
shared folders, USB devices, fax server and USB devices and printers.

A simple web browser allows IT administrators to deploy, update, manage,
and restore multiple devices easily from any remote location. The new
ScanFront Administration tool further enables simultaneous updates to be
applied to a fleet of devices located across various offices and
departments, reducing IT costs and time.

Trevor Dodsworth, Head of Product Marketing, Business to Business, Canon
UK says, "The imageFORMULA ScanFront 300 and 300P will make it easier
than ever for organisations to introduce a document management solution
to their business. Streamlining processes is increasingly important in
the modern workplace so that employees are able to share, save and
access information efficiently.

"Whether used in busy corporate offices for easy convenient scanning, in
banks for processing payments securely, or the retail sector when
confirming customer contract information, the new imageFORMULA ScanFront
devices can support a multitude of processes and workflows."

While the standard imageFORMULA ScanFront 300 provides individual user
authentication access for users, heightened security features on the
professional imageFORMULA ScanFront 300P model offers additional finger
swipe authentication. In addition, it also uses an ultrasonic double
feed document detector to ensure more reliable operation. Both models
provide access to personalised job button shortcuts and functions for
quick scanning and sending.

With a robust paper handling ability to scan a wide range of media in a
single batch as well as more sending options, the new models are ideal
for both busy, paper intensive scanning environments and for general
ad-hoc scanning requirements. With the added capability to send
meta-data with each scan, information can be seamlessly classified and
integrated into a company's content management system, to help reduce
costs.

Both networked scanners are Energy Star and RoHS Directive compliant and
incorporate a range of additional functions including auto colour
detection, text orientation correction, folio mode and long document
scanning mode at up to 1,000mm.

The imageFORMULA ScanFront 300 and 300P will begin shipping across
Europe from August 2010.

ITP facilitates anytime, anywhere document creation

• Integration with Microsoft Office Web Apps gives users online access to business-critical documents

LONDON, 30th June, 2010 - Aia Software (www.aia-itp.com), leading global supplier of intelligent document composition software today announced that its ITP Document Platform will facilitate anytime and anywhere document creation through integration with Office 2010.  Microsoft Office Web Apps, the online equivalent of the Office applications Word, Excel, PowerPoint and OneNote, gives users online access to documents created in ITP.
Users can view, share and edit documents on a desktop PC, a mobile device or online. This makes interactive correspondence management with ITP wholly independent of the kind of browser that is used, with the integrated approach offering unrivalled ease of use. This new development lays the foundation for the future deployment of ITP in the Cloud through Microsoft BPOS and Azure.
ITP allows business users to develop and manage the content of their own documents themselves, without the intervention of the IT department. As a result, documents can be edited quicker and more efficiently. Integration with Microsoft Office is one of ITP’s strengths. ITP can generate correspondence based on templates and text boxes from Microsoft Word, or generate documents in Word, so that the user can further edit these documents. Recording templates, text boxes and input fields makes it possible to guarantee the quality and consistency of customer communication. It also yields cost savings as employees will no longer have to repeatedly draft the same letters, emails, proposals or contracts manually.
Aia Software CEO, Leon Pillich says “It is becoming increasingly important in the business world to be able to work anytime and anywhere. Companies want to facilitate this kind of flexibility, but it is essential that this is not at the expense of external communication. This is achieved by anchoring legislation and regulations, as well as the house style and communication rules, in different templates in ITP. This saves time and ensures that communication with the customer is always consistent as well as personal. Availability of applications is essential in ensuring that users refrain from using workarounds. ITP is browser-independent and can be used through a desktop, a mobile device and online thanks to integration with Office 2010. Combining the possibility of working anytime and anywhere with good availability enables companies to guarantee the high quality of their customer correspondence, work more efficiently and realise cost savings.”
- Ends -
About Aia Software
Aia Software is a leading global producer and provider of document and forms solutions. The ITP Document Platform enables business users to compose high quality, personalized, business-critical documents. Over 1000 organizations worldwide already use ITP as an integrated solution to automate the production of standard documents in high volume, compose sophisticated individual correspondence from pre-defined paragraphs, or to dynamically complete Web forms. ITP can be quickly and seamlessly integrated with customers' existing application and technical platforms. Aia Software has branch offices in North America, the UK, The Netherlands, Germany, Switzerland and Australia.
www.aia-itp.com

Gary Hodkinson leads new subsidiary

New: DocuWare Academy Comprehensive Training Concept

DocuWare Academy. This newly named program is a completely re-tooled training program. In addition to hands-on classroom training, the new program gives their Authorized DocuWare Partners and customers an online opportunity to broaden their document management knowledge – available at any time and free of charge.
Authorised DocuWare Partners are known for their high level of consulting expertise. To stay current on product know-how and ensure the most efficient solution offerings, Reseller partners have online tools and classroom training options. Any content of the training program - both on the Web and onsite - is specifically tailored to various target audiences (Sales, Process Consulting and Professional Services).  The knowledge of training participants is gauged by a series of tests. The result: existing and prospective customers can be confident that they are being advised by expert consultants and system technicians that have completed an extensive program.

Registered users can also access the DocuWare Academy to inform themselves about the many ways to utilize and expand a DocuWare installation. This can be done at any time, free of charge, directly from work or a home office. Along with document management basics and information about the legal aspects of document retention, videos are available to demonstrate topics such as how simple it is to use DocuWare to centrally store documents, how to reduce search times, and how to automate and make transparent workflow processes.

This knowledge is further reinforced with individual eLearning. Users can take a series of interim quizzes to test their knowledge as well. With this new functionality, DocuWare provides its users with another tool to simplify routine tasks, to help them save time and money.The Academy also incorporates a few of DocuWare's powerful online tools. The “Solution Finder” (www.findmydocumentsolution.com) takes an organization’s objectives and translates them into custom applications. These objectives might include satifying legal requirements, improving customer service and loyalty, or reducing costs. By inserting the department and document types you are working with, the results will show the benefits of a document management solution. And with a few clicks, the “ROI Check” (www.roi-check.com) helps users calculate the bottom line – specific savings and revenue opportunities created when DocuWare is implemented.

DocuWare – The Company
Founded in 1988, DocuWare has over 7500 installations and over one hundred thousand satisfied users daily in over 70 countries. This Integrated Document Management Systems (IDMS) producer offers solutions that target small to mid-sized companies, government agencies and departments in large organizations. Over 400 Authorized DocuWare Partners make up a worldwide independent reseller network, employing over 1000 DocuWare experts who bring DocuWare close to its customers.

DocuWare AG is based in Germering near Munich, Germany. The company’s US subsidiary, DocuWare Corporation, is located in Newburgh, New York and is responsible for all activities in North, Central and South America. DocuWare Ltd., its subsidiary in Weybridge, Surrey, handles all activities for Great Britain and Ireland. DocuWare S.L. located in Barcelona is responsible for the market in Spain and DocuWare SARL is located in Paris and attends to France and francophone Africa.

DocuWare – Software for Integrated Document Management
DocuWare is an integrated document management solution that can automate business processes by managing any type of document, regardless of format or source, in a central document pool – for example paper records, letters, faxes, drawings, PC and other electronic files including e-mail.  DocuWare supports all forms of electronic signatures. Integrated records management ensures that all access is secure, controlled, and logged. Using the Internet, the central document pool is available around the clock to any authorized user, no matter where they are located in the world.

A wide range of customizable DocuWare add-on modules equip DocuWare for, among other things, automatic indexing, COLD applications and enhanced workflow features. Other software applications are easily integrated with a set of standard tools. Numerous interfaces exist for ERP systems (including a certified SAP interface) and Groupware (like Exchange, Groupwise or Lotus Notes/Domino). DocuWare incorporates all components needed for powerful Enterprise Content Management. Processes in every company can be automated and improved with DocuWare.  DocuWare solutions are known for their easy installation, administration and operation, as well as an exceptionally low Total Cost of Ownership (TCO).

DocuWare software is available in 15 languages. Enhanced with workflow functionalities, Web Content Management, and universal integration functions, DocuWare provides powerful Enterprise Content Management (ECM) functionality for enabling expansion throughout an organization.

For more information please contact:
DocuWare AG
Annette Elisabeth Schmidt
International PR & Marketing Manager
Therese-Giehse-Platz 2
82110 Germering , Germany
E-Mail: annette.schmidt@docuware.com
Phone:  +49 (0)89 89 44 33 421
Fax:       +49 (0)89 841 99 66

ZyLAB Releases Free Educational DVD on "Bringing E-Discovery In-House"

DVD to Coach Legal Departments on Cost Savings and Opportunities Related to Bringing E-Discovery Processes in House

LONDON, UNITED KINGDOM– May 28, 2010 – ZyLAB, a leading provider of e-discovery and information management solutions, today announced that due to the overwhelming success at the IQPC, Information Retention & E-Disclosure Management Summit last week, it has released a new educational DVD entitled “Bringing E-Discovery In-House.” As a recognised thought leader and provider of e-discovery solutions by multiple industry analysts, ZyLAB has put together this DVD to outline the benefits of bringing e-discovery in-house. The DVD includes videos, podcasts and whitepapers from ZyLAB experts, end-users and industry leaders.

To obtain a copy visit: http://www.zylab.com/dvd/
                                                                                                                             
A few of the DVD highlights include:

• A video on information management in high-volume legal proceedings presented by Mr. Gonzalo De Cesare of the United Nations. In this video he provides insight into challenges the UN War tribunals faced regarding information management. During the war crime investigations enormous amounts of information had to be analysed. An e-discovery and e-disclosure system was set up for a community of defense attorneys and prosecutors all over the world. Learn how they could find, navigate and understand the complete evidence collection.

• A whitepaper developed in collaboration with George Socha, Founder of EDRM, that provides a straightforward, pragmatic overview on how legal professionals and organizations must be able to interpret e-discovery within the context of actual expected processes, inherent risks, and the available technical solutions that can support relevant activities. 

• Podcasts on topics such as “How Text Mining Steers Investigations and E-Discovery,” “How Data Visualisation Enhances your Search,” and “The importance of XML to Proper Information Management.”

“We have taken years of experience in providing e-discovery solutions to organisations around the world and have developed a DVD that encapsulates this knowledge to share with the community,” said Johannes C. Scholtes, Chief Strategy Officer for ZyLAB. “Many organisations are fearful of bringing an e-discovery solution in-house because they think it is complex and expensive. It is our goal to educate organisations on how to efficiently manage the most expensive and tedious elements of litigation in-house with automated tools. The reality is that organisations can implement easy-to-use e-discovery tools that will save them significant amounts of money.”
www.zylab.com

Optimising the Power Optimisation Specialists

powerPerfector is the UK’s only supplier of Voltage Power Optimisation®  (VPO), an energy efficiency technology for commercial properties. The technology micro-manages incoming voltage so that electrical equipment runs more efficiently and consumes less energy; this ultimately reduces carbon emissions.

An important part of powerPerfector’s overall client service is to survey a site, establish a suitable method of installation and then submit a proposal with accurate and consistent installation costs.

Approximately 20 to 30 installation surveys were performed on client premises each day, upon completion surveys were either posted, or hand delivered to powerPerfector’s Head Office in London, taking 2-3 days to arrive at the office after the survey had been completed.

Inherent weaknesses with this traditional paper based system included lost time while paperwork was in transit and legibility problems which could result in resolution delays. Occasionally paperwork would be lost in the post and surveys would have to be carried out again, sometimes resulting in the complete process taking anywhere up to four weeks.

The process was proving to be costly, inefficient and was not reflective of the first class business service the company wanted all clients to experience. powerPerfector sought an unobtrusive solution that was quick and easy to deploy, which led them to Destiny’s digital pen and paper solution based on Anoto technology.

With very little training requirement, the digital pens and forms have replaced the previous method of data capture and reporting. The transition has brought very little disruption to the workforce and has become effective within a very short time frame. powerPerfector opted to purchase eight digital pens and commissioned two digital forms; a Site Survey form and a post installation Commissioning form.

Now a survey is carried out by an engineer in the field using digital pen and paper. Upon completion engineers simply tick a “send” box on the form to transmit the data via their mobile phones in the form of recorded pen strokes to Destiny’s secure servers.

This data is converted by Destiny into a data file, and also into a text format version of the handwritten form. Both are transmitted to powerPerfector’s head office within minutes of the survey being completed and sent by the engineer.

“The combination of the digital pen and the enhanced digitised Site Survey and Commissioning forms ensures all the relevant information is recorded in the same format regardless of who the engineer is”, comments Graham Humby of Sterling Power, a powerPerfector approved electrical contractors, “Up to as many as 50 surveys per day are now received at head office, and in some instances, before the engineers have even left a site.”

Destiny worked closely with powerPerfector’s management team to produce a form which captured data more efficiently. The layout alone of both forms is much clearer and concise allowing anyone to interpret the proposed method of installation. powerPerfectors Account Managers are now able to submit a formal proposal the same day as the survey is carried out.

Graham Humby concludes, “Our engineers no longer have to return to the office, either at the end of the day, or the next day, spending valuable time completing paperwork. Their time is now spent doing what they do best, site surveys, not paperwork. I’m happy to say it has made their lives easier and the value to powerPerfector during a time of growth is quite significant”

destinyplc.com.

Destiny is delighted to announce a new partnership with System C Healthcare plc, the two companies will work together to integrate Destiny’s digital pen and paper solution, based on Anoto technology, into System C’s Medway Maternity software.

Midwives will now use digital pen and paper technology in the field to take notes and complete assessment forms. Upon completion, Midwives simply tick a “send” box on the digital form to transmit the data they have gathered via their mobile phones, securely, in the form of recorded pen strokes to the Medway Maternity software on the host computer via Destiny’s secure servers.

This data is converted by Destiny into a data file, and also into a text format version of the handwritten form. Both are transmitted to Medway Maternity hospital within minutes of the survey being completed and sent by the Midwife.

The technology allows the completed notes and maternity booking forms to be left, where appropriate, with the mother as part of her hand-held record. Another copy will appear on the maternity unit computer for back-up and inclusion in the patient’s notes.

The solution provides dramatic savings in time, cost and energy consumption - without major changes to working practices, or the need for significant upfront investment.

Offering performance and reliability in a compact size, the Destiny io2 Bluetooth Digital Pen is the perfect solution for the mobile professional.

Ian Denley, Chief Executive of System C, welcomed the partnership with Destiny and commented; “We are committed to integrating the most advanced technologies and devices into Medway in order to help Trusts drive forward efficiency gains.”

Edward Belgeonne, CEO and founder of Destiny, said: “We are delighted with the adoption of Destiny’s solution by System C. The Midwives do a fantastic job and the introduction of the technology when out in the community will support their efficient practices and saves them valuable time”.

The Destiny digital pen and paper solution processes over 100,000 forms and documents everyday for companies in the public sector which is testament to their leading market position within the NHS.

destinyplc.com.

Destiny Update and Upgrade fastdox™

Destiny announces this week the launch of its updated and enhanced fastdox™ application and new website - www.fastdox.net.

Destiny first launched its document processing package, fastdox™ in July, 2009 - a solution that for its users has transformed the speed and efficiency of updating, managing and transmitting business documents.

It gives users a fast and easy way to update electronic documents with handwritten notes and signatures eradicating the need for scanning and copying and can be shared with others without having to rely on faxing, slow mail, or expensive secure delivery.

fastdox™ amalgamates digital pen technology together with software that allows digital documents to be printed on ordinary paper from your desktop printer. Once it’s printed, any document can be easily updated with amendments or additions which are handwritten with a digital pen.

The new fastdox™ application has increased functionality in terms of the print file format, print configuration and mobile use.

The enhanced application allows users to run any workflow on any document from the toolbar, irrelevant of what workflow was assigned at the time of print and the workflow assigned to a document can be changed at any point.

The updated application is also now compatible with 32 and 64 bit Microsoft operating systems including Windows 7.

Destiny has introduced Connectors, which are pre-defined tools and workflows, which can link and interact with third party applications. For example, with fastdox™ you can now send data into to a specific third party system for storage, which include Outlook, Docuware and MS Sharepoint.

The new website for fastdox™ features a detailed support centre containing videos, FAQ’s and forums. Users can also download applications, connectors and documentation and register for the Go Mobile service, which runs on Java, Blackberry, Symbian and Windows Mobile platforms. The website also has an online store, enabling users to buy everything they need to take full advantage of fastdox™ software and digital pen and paper technology.

Edward Belgeonne, CEO and founder of Destiny, said: “We continuously strive to develop our software and applications and be innovative and forward thinking. This enhanced version of our fastdox™ application is testament to that, it will significantly enhance the users experience and the benefits of the application will be even more evident.”

For further information and to download the free 30 day trial please visit- www.fastdox.net

destinyplc.com.

31 March 2010 – The University of Bath, one of the UKs leading universities, has saved £25,000 per year and is improving invoice processing efficiency as a result of implementing an intelligent data capture solution from Version One (www.versionone.co.uk). Version One’s DbCapture system, which is tightly integrated into its Agresso Business World enterprise resource planning (ERP) system from UNIT4 (www.unit4software.co.uk), is being used to process 60,000 supplier invoices each year.

The University of Bath now benefits from less labour-intensive purchase-to-pay (P2P) processes, central oversight of invoice processing workflows and strengthened relationships with its suppliers.

Robert Coles, Purchasing and Credit Control Accountant at the University of Bath, explains, “We needed to improve our purchase-to-pay efficiency to obtain greater visibility of supplier payments and ensure we pay purchase invoices within the agreed payment terms. We recognised that Version One’s DbCapture solution, which is proven to seamlessly integrate into Agresso Business World, would prove key to achieving this. “
Version One’s DbCapture automatically captures data from the imaged purchase invoices using advanced optical character recognition (OCR) technology. Any data discrepancies are automatically highlighted for the attention of the user. This data is then uploaded to Agresso Business World, significantly reducing manual data entry and cutting data entry errors whilst improving processing efficiency.
Coles comments, DbCapture has eliminated duplication of effort and cut manual data entry, shortening invoice processing times. This has freed-up staff in the accounts payable team and provided us with cost savings of approximately £25,000 each year.
Coles adds,  By streamlining our P2P processes and changing the working practices in the accounts payable team, we are managing increasing transaction numbers with less people. We are also reducing the number of days it takes us to pay a supplier by 15%, improving our payment performance whilst strengthening relationships with our suppliers.
The University of Bath’sbuildings are set in an attractive campus about a mile from the centre of Bath, a World Heritage City. It is a safe and friendly campus with strong student services and good social opportunities. Its sports facilities are first-class.
www.versionone.co.uk 

New Release Empowers Distributed Users to Initiate Document Driven Workflows and Accelerate Processing Times

IRVINE, Calif.--(BUSINESS WIRE)-- Kofax plc (LSE: KFX), the leading provider of document driven business process automation solutions, today announced the general availability of Kofax Front Office Server 3.0, the latest version of its enterprise application that allows users to capture forms and documents at their points of origin through multi-function peripherals (MFPs), desktop scanners and other devices for accelerated processing through Kofax Capture and Kofax Transformation Modules software.
Kofax Front Office Server 3.0 enhances the functionality, performance and value of Kofax solutions by enabling front office and remote users to directly initiate document driven processes and workflows. Tighter platform integration extends users’ abilities by enabling workflow administration through Kofax Capture, thereby consolidating these capabilities on a single platform, and improving office automation through a unified system that is easy to use and deploy. As a result, organizations can significantly improve the efficiency of document driven operations, speed processing times, reduce costs and enhance customer service.
The new release empowers users to scan and extract data from documents in a fast, efficient and more cost effective manner by directly integrating MFPs, desktop scanners and other devices into document driven business processes. In addition, the new version allows the processing of emailed or faxed documents to be initiated from an MFP panel and receive the same administrative control options as documents sent to a business process. Such capabilities provide administrators with greater document control, visibility and traceability.
“Kofax Front Office Server 3.0 extends the power of our document automation solutions directly to distributed branch personnel and other remote users,” said Jim Nicol, Executive Vice President of Products at Kofax. “The software leverages Kofax’s enterprise level infrastructure, so our customers are able to maximize their document capture investment to further increase productivity and generate even faster paybacks.”
Single Platform System Management
Release 3.0 offers tighter integration with Kofax Capture and Kofax Transformation Modules. As a result, centralized administration, export, validation scripting, user management and workflows can all be driven from a single platform. This allows customers to further extend their Kofax investment to MFPs, desktop scanners and other devices deployed throughout the enterprise quickly and efficiently, thereby improving productivity while reducing administrative development and support costs.
Thin Client Scanning
Kofax Front Office Server 3.0 offers a thin client scan application that supports scanning, image editing and document indexing, thereby allowing users to initiate document driven processes directly from their browser. It also provides administrators with controls that enable interfaces and workflows to be personalized to specific users based on permissions, geography or device location. This maximizes productivity and ensures data quality by managing user abilities to add, delete, rotate, annotate, redact or index forms and documents.
Remote Support and Disaster Recovery
Release 3.0 is supported by Kofax’s existing enterprise level infrastructure that enables systems to be cost effectively deployed on an enterprise wide basis to remote locations with limited or restricted bandwidth. The software can also be supported by regional departmental installations, providing a disaster recovery backup system in the event that services from a primary central site are no longer available. This ensures that business critical operations continue and vital documents are protected without the risk of lost data.
www.kofax.com.

System Integrators and Independent Software Vendors Benefit from Speed of Development and Reduced Project Risks

5 May 2010 – EMC Corporation the world leader in information infrastructure solutions, today announced continued growth in its partner ecosystem who are building intelligent case-based solutions that leverage EMC Documentum xCP.  Companies including BRT, HCL, Paragon Solutions, Selectica, Tata Consulting Service, Unisys and Wipro have adopted Documentum xCP enabling them to rapidly develop new applications while reducing project risks.

BRT specialises in solutions for financial process automation and their accounts payable automation solution, APSolution, is based on the Documentum xCP platform.  APSolution handles the receipt of paper and electronic invoices and automates downstream processes, from invoice approval and exception processing through posting for payment.  “By leveraging Documentum xCP, we are now able to more rapidly configure our accounts payable offering to fulfill each customer’s unique business and cultural requirements, allowing them to realise value faster at a lower total cost,” said John Middleton, Chief Operating Officer, BRT, Inc.  “As we apply Documentum xCP to other offerings, such as accounts receivables, contracts management and human resources solutions, customers will realise similar benefits.”

As one of the early adopters of Documentum xCP, Paragon Solutions has extensively used the platform to build applications for clients in insurance, financial services, life sciences and healthcare.  “One of our leading offerings is the Payer Claims Processing solution, which handles the receipt and processing of all medical and dental claim forms for a paperless, straight-through processing of claims,” said Daniel O’Connor, president and CEO at Paragon.  “Documentum xCP enables us to jump-start a significant part of the engagement resulting in

lowered implementation costs and a faster time-to-benefit.  We’re seeing a reduction of 25 to 50 percent of traditional implementation times.  And using Documentum xCP, we’re creating other solutions to address property and casualty claims management, policy and procedure management and new member enrollment.”

“Unisys applied its deep expertise in developing criminal justice solutions to create an Integrated Courts Management System (ICMS) based on Documentum xCP in less than four months,” said Rob Sprecher, Solutions Director for the Global Justice and Public Safety Portfolio at Unisys Corporation.  “ICMS automates the process of creating, filing, docketing and maintaining detailed case information.  The solution also configures easily to accommodate multiple languages.  Documentum xCP’s pre-integrated technologies and full-featured capabilities will allow us to leverage what we’ve done with ICMS and apply it to other types of application modernisation projects for public safety and judicial procedures including civil, criminal, probate, administrative and family cases.”

Documentum xCP is also being utilised by partners to develop cloud-based applications. “With Documentum xCP, we were able to expand our business by enabling us to build a variety of solutions that support multi-tenant requirements and cloud-based infrastructure,” said Mansoor Ahmad, Vice President and Business Head of Global IT Business, Wipro.  “For example, we provide a hosted human resources onboarding solution that helps HR departments of large organisations automate and manage manual, paper-based processes.  In addition, we also offer hosted solutions for accounts payable management, brand management, real estate document management — all built using Documentum xCP.”

EMC Documentum xCP Overview
Documentum xCP is a dynamic applications composition platform that provides fully integrated technologies, development and deployment tools as well as application accelerators.  Emphasising configuration versus coding, xCP unites content management, business process management, intelligent capture, customer communications management, collaboration case management, analysis, reporting and compliance management into a single environment.  With Documentum xCP, system integrators, independent software vendors and IT organisations can rapidly build intelligent case-based applications substantially faster, at a much lower cost and with fewer resources.  The platform also allows organisations to significantly reduce the total cost of ownership by delivering applications that are easier to modify and maintain.

www.EMC.com.

Extends Content Control and Security to Information Even After It Leaves the Repository

Open Text Corporation, the pre-eminent provider of Enterprise Content Management (ECM) software, today announced Rights Management Services (RMS) for the Open Text ECM Suite which allows enterprises to safeguard confidential and sensitive information from unauthorised uses for content even after it leaves the secure vault of the content repository.  

High-profile public and private sector cases of information misuse, IP theft and privacy leaks over the past few years have been due in part to the ease of distributing electronic information via email, flash drives and other means. Even though the content may be stored in a secure repository, once users have the right to read a document and save it on their local drives, the content becomes vulnerable.  Open Text Rights Management Services lets organisations augment their security strategies by providing persistent protection that remains with information no matter where it goes. Rights Management Services gives users control over who accesses their content and how, and ensures that the right version is being used.

“With the speed that information travels, it’s all too easy for sensitive documents to get forwarded or downloaded to a USB drive and land in the wrong hands,” said Lubor Ptacek, Vice President of Product Marketing at Open Text. “Permissions-based security in an enterprise repository alone is not sufficient. By integrating Rights Management Services into the ECM Suite we are making it easy for customers to layer persistent content-based security on top of their current protection policies and procedures.”

Rights Management Services works by enforcing content protection constraints for documents and other content based on business rules such as “do not email,” “do not print” or “do not save locally.” The application then encrypts the content and the publishing license together. The content and rights remain encrypted during transport, extending security to wherever the content travels.  When a recipient opens rights-protected content, a request goes to a rights management server to validate the user’s credentials and usage rights. Round-trip scenarios are also supported allowing editing and uploading of new versions that retain the rights management constraints.

Full integration with the Open Text ECM Suite allows organisations to quickly deploy Rights Management Services and easily protect any content asset stored in the Open Text Enterprise Library, or map file access policies to existing security levels. As a shared service in the ECM Suite, Rights Management Services are also available to any content application in the organisation.

Protection spans Microsoft Office 2003 and 2007 applications as well as virtually all other file formats, including PDF, HTML, engineering drawing file formats, image files, SIP, archives and more. Users can also read and protect content viewed on BlackBerry smartphones. As a result, organisations can secure and control their content no matter where it resides and more fully comply with regulatory requirements that mandate information protection, such as the U.S. Sarbanes-Oxley Act, the Health Insurance Portability and Accountability Act (HIPAA), and similar regulations around the world.

Proven Technology Core
The Open Text RMS solution takes advantage of the widely used Active Directory Rights Management Service from Microsoft, the industry’s leading technology platform for rights management available with Microsoft Windows Server 2003 and Windows Server 2008.
 
“More and more organisations are seeing rights management as a critical part of their information protection strategies to protect against leaks and theft of confidential information.  That’s why we build this capability directly into our server platform,” said John Chirapurath, Senior Director in the Identity and Security Business Group at Microsoft. “Open Text is providing advanced solutions on top of Active Directory Rights Management Services to help customers build what we call Business Ready Security into their enterprise content management and collaboration initiatives.”

Open Text is also partnering with both GigaTrust <http://www.gigatrust.com>  and Liquid Machines <http://www.liquidmachines.com> , leaders in extending the Microsoft RMS platform, to add support for specialty content types such as computer-aided design (CAD) files, Visio, Adobe PDF, graphic files, and many other file formats, plus rights management support for documents available via BlackBerry devices.   
 
“With the addition of GigaTrust’s Protector for the Open Text platform, information control can be applied and managed in a variety of ways to meet the needs of different industries or different business functions that use varied file formats no matter where the content travels,” said Darryl Worsham, Vice President of Business Development and Partner Products at GigaTrust.  
 
“Liquid Machines and Open Text are providing customers with a solution that covers the majority of file types in an enterprise. With the integrated solution, our joint customers can persistently protect their most critical intellectual property in electronic form, regardless of where it travels. Rights management policies can be applied automatically and consistently to all types of enterprise content throughout its lifecycle,” said Ed Gaudet, Senior Vice President of Corporate Development and Marketing of Liquid Machines, Inc.
 
Availability
Open Text Rights Management Services for the Open Text ECM Suite is available now. Partner offerings are also available now directly through the partners.  For more information, go to: www.opentext.com/rights-management .

Digiscan Further Distinguishes its Portfolio with Data Capture Product Certification Status

Bracknell, UK (5th May, 2010) – ABBYY UK Ltd., a member of the ABBYY Group and a leading provider of document recognition, data capture and linguistic software, today announced that Digiscan of Dublin and Kells, Ireland,  is now an ABBYY FlexiCapture 9.0 Certified Partner. Digiscan has demonstrated expertise with ABBYY technology and an ability to work with customers to meet their data capture needs. Digiscan joins a network of highly skilled resellers and integrators who can provide data capture solutions based on ABBYY technology as part of the Certified Partner programme.  

ABBYY FlexiCapture is an intelligent solution for capturing data from forms and other types of documents for input into databases and other back end systems.  With its powerful algorithm for intelligent document classification and selective processing approach, ABBYY FlexiCapture is capable of finding and extracting key fields of information, even if the location of the field varies from page to page.  As a result, FlexiCapture can be used as a single entry point for all kinds of paper documents including: forms (questionnaires, tests, insurance forms, tax returns, etc.), semi-structured documents (invoices, purchase orders, waybills, etc.) and unstructured documents (letters, contracts, articles, etc.).

“ABBYY FlexiCapture 9.0 has opened up a whole new market for Digiscan and our engineers recently completed their re-certification on the product, which demonstrates our continued commitment to ABBYY sales in Ireland,” states Tom Gilsenan, Sales Director for Digiscan  As authorised resellers of ABBYY FlexiCapture we can offer Data Capture solutions to a wide range of clients.  What better a time to introduce this new version when all businesses are looking for ways to cut costs and streamline their business processes?”

ABBYY FlexiCapture Certified Partners receive a valuable set of benefits including access to training and technical assistance, as well as support for marketing activities, all of which gives them a true competitive advantage. ABBYY’s document and data capture software products such as FlexiCapture enable organisations to efficiently automate business processes, dramatically minimise manual operations associated with document processing and data capture and increase overall productivity. Easy-to-deploy, cost-effective yet powerful solutions from ABBYY are designed to meet document processing needs in a variety of industries including government, banking, insurance, education, healthcare, accounting, legal and many more.

“Digiscan are true professionals whose skill levels will help us bring our Data Capture technologies to new customers in the Irish market,” explained Regional Sales Director for the UK and Ireland Dave Evans.  “Organisations have serious demands related to getting data from paper and streamlining their business processes.  Our partnerships are essential because businesses are constantly searching for advanced technology solutions and companies who are able to successfully implement those solutions.  We are very pleased to say that Digiscan fits this mould and we have the utmost confidence they will successfully represent and deploy ABBYY FlexiCapture 9.0 in the marketplace.”
Web: www.ABBYY.com

Le Crossing Company Limited - responsible for the Dartford Crossing traffic management systems – had important data ‘locked away’ in a legacy redundant eCabinet network office appliance no longer supported by manufacturer Ricoh (eCabinet is a 1990’s document imaging system.  It automatically captures documents from a variety of sources - email, fax, printouts and paper documents - and stores and retrieves them).  They could use the system for lookup, but nothing else.

Following the takeover by Connect Plus (M25) Limited (a management consortium comprising Balfour Beatty, Skanska, Atkins and Egis Road Operation UK); Le Crossing needed to extract and export the image data files stored in eCabinet into Microsoft SharePoint, so it could then be merged and centralised with Connect Plus’ chosen content management system.

Jorge Maximo, IT Manager at Le Crossing was faced with the challenge.  “eCabinet is a dead document management solution as there is no longer any support available from Ricoh” said Jorge.  “It was even more of a problem because the data was also corrupted.  Image files (scanned files) and metadata had become separated, so documents could not be opened/viewed and made sense of.  Plus, time was against us.  I had just 2 weeks to complete the project.”

Using Open Text Document Server, Alchemy Edition and the Alchemy DataGrabber module as a ‘convertor tool’, Avanquest ProcessFlows were able to extract and capture at source the corrupted image files and the metadata created by eCabinet.  The files were then recombined and imported directly into the Alchemy data repository so they could once again be opened, viewed and understood.

 “What Avanquest ProcessFlows achieved in such a short time frame was fantastic” said Jorge Maximo. “We met our deadline and are now in a position to seamlessly transfer the data into SharePoint to ConnectPlus’ content management system.”

Document Imaging is a technology that has been available for some 30 years and there have been many entrants to this market (eCabinet, Hummingbird, Filenet, Xerox DocuImage).  Some have thrived whilst others have discontinued developing and supporting their products.  As a result, companies have document images stuck there.  
Further information about Avanquest ProcessFlows at http://www.processflows.co.uk

London & Belfast, April 22nd, 2010 – Kainos, (www.kainos.com) a leading IT consulting company, and Autonomy Corporation plc (LSE: AU. or AU.L), a global leader in infrastructure software for the enterprise, today announced the launch of Evolve™, a next-generation Electronic Document Management solution which enables instant and secure access to patient medical records through Autonomy’s unique Meaning Based Computing solutions. The new system is already being trail blazed by Ipswich Hospital NHS Trust and is the successful outcome of months of collaboration between Kainos and Autonomy.
“Kainos and Autonomy know EDRM technologies and processes and have injected their combined DNA into Evolve™,” commented Neil Turnbull, Head of Programme Delivery in the Information Management and Technology department at The Ipswich Hospital NHS Trust. “We know and understand healthcare and patient care and the blend of these respective skills has resulted in a very successful application of EDRM here at Ipswich Hospital NHS Trust. A key way to improve patient care is by freeing up the flow of vital information amongst different points of care, so that the right treatment can be given efficiently and effectively according to the very latest patient case notes. Evolve™ enables us to harness the true value of information at our fingertips for quicker and better patient care.”
Autonomy Records Management is the world’s most advanced retention and disposition solution. Massively scalable, with proven capability to support tens of thousands of users managing hundreds of millions of documents, Autonomy Records Management is built on Autonomy’s Intelligent Data Operating Layer (IDOL), an infrastructure layer that indexes an enterprise’s data and serves as a platform for the conceptual and contextual understanding of information in an enterprise. Autonomy Records Management has over one million users across the globe and customers in every market. Kainos is a long-standing Autonomy partner and enjoys extensive experience in scoping, planning and implementing large-scale EDRMS solutions for public sector organisations including Great Western Hospitals NHS Foundation Trust and Northern Ireland’s Health and Social Care Board. In 2009 alone, 10 UK councils selected Kainos as their EDRMS partner.
Kainos and Autonomy have created Evolve™, a blend of Kainos techniques and services, coupled with Autonomy’s award-winning records management technologies to deliver an end-to-end, massively scalable EDRMS solution that addresses the next- generation paper and electronic document demands of Trusts across the UK and Ireland.
Based on experience garnered at hundreds of EDRMS projects and in particular working with Ipswich Hospital NHS Trust, the Evolve™ solution includes a scanning process for electronic record conversion, a central repository for storage, and a portal for viewing the records and other patient correspondence.
Evolve™ eliminates the need for physical patient records within the Trust and enables medical experts to benefit from advanced capabilities including:   

• Single, centralised view of all records
  All scanned electronic patient case notes, both historic and on-going, are automatically indexed and stored in a single location for easy and secure access.
• Meaning-based retrieval and processing
  Unlike legacy technologies which rely on heavy and protracted human intervention, Autonomy’s IDOL can bring meaning to patient case notes and identify links between conceptually similar documents enabling efficient  and effective treatment.
• Unmatched security 
  Multiple simultaneous logins are allowed and security is determined by user role to prevent unauthorised access. 
• Seamless integration with existing hospital systems 
  Owing to IDOL’s format independence, Evolve™ seamlessly integrates with the hospital Patient Administration System (PAS) and other Trust legacy systems using Kainos’s integration toolkit, ConnectDeveloper.
• Automated Compliance and Information Governance 
  Evolve™ delivers a full audit trail of any records activity and enables automated retention and disposition according to the trust requirements.

“The business benefits in moving paper based case notes on-line are substantial and real,” said Deirdre O’ Neill, Head of ECM at Kainos. “In the context of budget constraints the potential to deliver bottom line cost savings, as well as improving patient care, is making EDRM projects a priority for Trusts across the UK. As acute hospitals get involved in community services it is clear that secure access to summary patient information at the point of care is critical in delivering services efficiently. Together with Autonomy we are looking forward to furthering our footprint in the NHS and making the Electronic Patient Record a reality for many Trusts.”
Please visit www.kainos.com/evolve to find out more.
About Kainos
Kainos designs and implements IT solutions that make businesses perform better. The company was founded in 1986 and is headquartered in Belfast with offices in Dublin, London and Gdansk. Kainos employs over 260 consultants and it prides itself on the quality of its people; client focused, reliable, dedicated and they understand how technology can be used to its best advantage.
Kainos’ customers include some of the biggest names in both private and public sector throughout the UK and Ireland, including AIB, the Audit Commission, Shipowners, Bank of Ireland, Aviva, Northern Ireland Civil Service, the Information Commissioners Office and permanent tsb. For more information, see www.kainos.com.

Fujitsu document-scanners, today announced the ability to earn cashback on newly bought ScanSnap S1500 scanners. Cashback would be available on every qualifying Fujitsu ScanSnap purchased between 22nd March 2010 and 30th June 2010. This offer is valid for end users purchasing the ScanSnap S1500, ScanSnap S1500M or ScanSnap S1500 Deluxe scanners in UK, Germany, France and Italy.   

The amount of cashback per unit is £30.50 or €35 and can be claimed through the following website http://emea.fujitsu.com/scansnap

Fujitsuâ™s range of document scanners includes the compact, duplex and colour capable ScanSnap S1500 and S1500 Deluxe for windows users and the ScanSnap S1500M for Mac users. ScanSnap scanners have established general purpose scanning in SOHO, small to medium sized businesses (SMBs) and large corporate as a means of effectively increasing personal efficiency. ScanSnap can be operated by one single click of a button to provide scanning to email recipients, to network printers or to ones personal file structure directories. The ScanSnap S1500 models also have the ability to scan to Microsoft SharePoint and OfficeLive libraries.

Konica Minolta’s new 240f multifunctional is a versatile performer

Konica Minolta Business Solutions (UK) Ltd has launched the 240f multifunctional system. For maximum flexibility the 240f can be used as a desktop copier, fax, network printer or colour scanner. A large touch screen display provides easy operation. Authenticated users can set up ‘My MFP’ settings to provide shortcuts via the display, for preferred default settings and frequently used operations.

With an automatic document feeder holding up to 80 originals, the 240f produces 24 A4 copies a minute with a first copy out speed of just six seconds. Using the duplex print facility the 240f produces 13 double sided prints a minute.

The 240f has a copy resolution of 600dpi producing excellent quality results. Memory is 256Mb as standard, upgradeable to 1Gb, with a job memory for frequently performed copy tasks. Electronic sorting means print jobs can be produced quickly and efficiently.
The 240f has an A4 500-sheet paper drawer as well as a 50-sheet bypass facility. An optional 500-sheet paper drawer can be added to give a total paper capacity of 1,050 sheets. Paper up to 120gsm in weight can be used in the bypass tray
The 240f can act as a black and white or colour scanner with the ability to scan to file, e-mail or FTP (file transfer protocol) in JPEG, TIFF or PDF formats. The 240f is also equipped with a USB interface that is conveniently accessible from the front and enables direct scanning or printing of documents to from a USB stick.
For fax operation the versatile 240f has a super group 3 fax module with 33.6 Kbps modem. The 240f is equipped with an extensive address book for up to 2,000 entries. Advanced fax functionality makes the 240f convenient and secure to use, with features such as password protection, memory receipt, timer send, polling, fax spam filter and full iFax capabilities.
For networked printer usage the 240f is supplied with a standard 10/100 Base-T Ethernet network card with PCL5e/XL and XPS print operation supported. Postscript 3 printing is available as an option.
Commenting on the launch of the new 240f, Malcolm Smith, Group Product Manager for Konica Minolta office products said, “The Konica Minolta 240f impresses as a compact and robust all-rounder with a multitude of intelligent system features that are all standard. It is ideally suited as a professional, central MFP in mid-sized offices where its versatile add-on functionality will be highly welcome. With important security standards, network capabilities and OS support, it integrates seamlessly into larger and more complex IT environments.”
Terms and product names may be trademarks or registered trademarks of their respective holders and are hereby acknowledged.
  
www.konicaminolta-images.com

Documation, a leading provider of document management solutions in the UK and Europe, has upgraded their optical character recognition (OCR) engine to the market-leading EMC® Captiva® InputAccel® 6 enterprise capture solution.
Documation previously used B-Wize and the Captiva InputAccel 5.3 solution; the decision to move solely to Captiva InputAccel 6 was made because Documation believe it to be the highest quality OCR engine on the market today. InputAccel integrates seamlessly with Documation’s Enable platform, from which all their document management solutions are created. 
John Wallace, CEO of Documation explained the decision: “EMC Captiva InputAccel 6 is widely recognised as the leading OCR engine on the market and we are wholly committed to providing it as part of our document management solutions. Captiva’s powerful ability to handle input from a range of document sources and manage everything from departmental to high volume enterprise capture, answers the needs of our customers. This means that no matter what document type, or what volume of documents our customers have, Captiva is able to efficiently and effectively capture that data.  We are delighted that our first tranche of clients have now gone live with Captiva InputAccel 6, and look forward to continuing our partnership with EMC”
Working closely with EMC support enabled Documation to integrate Captiva InputAccel 6 into the live sites of existing customers in the building, retail and financial service industries, utilising diverse document workflow solutions including Digital Mailroom, Accounts Payable and Membership Administration . The first clients went live in January, and all existing and future customers will be offered Captiva InputAccel 6 as standard.
Captiva Product Sales Specialist at EMC, Owen Kilbane stated “We are very pleased to have been chosen by Documation as their enterprise capture solution. EMC Captiva is a complete set of enterprise capture technologies that provide businesses with a more effective method of scanning, classifying, indexing and  validating documents. Captiva is used by global companies allowing them to transform a deluge of external data into usable, business-ready content, no matter what its format or point of origin. We look forward to expanding our relationship with Documation through a continued integration with the EMC Documentum enterprise content management solutions.”
Captiva’s ‘building block’ approach makes it easier for independent software vendors, like Documation, to create intelligent capture systems for the conversion of paper documents into electronic images and data. Combined with Documation’s document management solutions, Captiva captures documents, extracts data and automatically routes this information to the line of business system, allowing clients to benefit from improved document processing efficiencies, greater management control and significantly reduced processing costs. 
www.documation.co.uk

Scanning invoices and forms to Therefore has never been so easy!

Louvain-la-Neuve, March 24th, 2010   During the breakout sessions of I.R.I.S. annual convention IRISLink 2010, Therefore and I.R.I.S. jointly revealed and demonstrated IRISCapturePro 8.5 for Therefore, the new version of I.R.I.S.  powerful software suite to automatically scan, sort, index, capture data from, and archive forms and invoices, now directly connected to the Therefore Document Management Solution.


IRISCapture Pro 8.5 for Invoices is a powerful software solution programmed to scan, structure, and sort invoices and extract the data, so they can be imported into any accounting, ERP or workflow package ready to be edited, saving substantial amounts of time and money. IRISCapture Pro 8.5 for Invoices is able to capture any data from any type of invoice. Users can look over the scanned information and make any adjustments. Another major advantage of this application is the high level of compatibility it offers, the package being compatible with all top level professional scanners/printers, such as Fujitsu, Canon, HP, and Kodak.

IRISCapture Pro 8.5 for Forms is an intelligent software suite that automatically captures, sorts and identifies all types of documents and forms entering a company or organization, irrespective of their size, layout and content. It further extracts the documents relevant data using I.R.I.S.s in-house recognition technologies: OCR for machine printed information, ICR for hand-printed data, OMR for marks in check boxes, BCR for barcodes. The recognized data is carefully verified, validated and controlled automatically and interactively - via a series of operating modules before an index file is exported along with the form image. The original paper-based data is quickly and safely converted into digital information that can be directly used in any content management application. IRISCapture Pro for Forms reduces data entry costs by up to 90 % and more, depending on the type of data to be read. It offers a highly scalable processing capacity, allowing the reading of several hundred thousand documents per day.

The newly developed connector for Therefore applies to both versions of IRISCapture Pro 8.5. It was specifically developed for a swift installation and configuration, creating the perfect link so that the two powerful I.R.I.S. solutions are able to archive invoices or forms directly into the Therefore document management system.

Each document type, invoice or form, can be archived to a specific Therefore category. The indexes from each form type can be mapped to the Therefore fields from the target Therefore category.

Their very intuitive interface and easy-to-use Wizard get the user up and running in no time, and turn scanning and exporting batches of forms and invoices to Therefore easier than ever before!

Pierre De Muelenaere, President and CEO of I.R.I.S., stated, The IRISCapture Pro 8.5 for Therefore software suite will revolutionize the way businesses handle their forms and invoices. Thanks to this technology, users will save up to 50% on their invoice processing costs and also free up valuable manpower, making their office considerably more productive. He supported his point: As a pilot project, we implemented this solution at Dudelange City Hall (Luxembourg). Thanks to I.R.I.S. and Therefore, their tax property forms are now automatically processed and released to Therefore, dramatically reducing the time of document treatment and enhancing the integrity of the extracted indexes.

Therefore focuses on helping customers to work smarter by connecting people and processes to information, said Michael Lebeda, President of Therefore. We are very impressed by the efficiency and value created for customers by the combined solution of I.R.I.S. and Therefore.
www.iriscorporate.com

Kofax Express 2.0 is an all in one scan to archive software package for image capture applications from Kofax Software. Release 2.0 offers new features that enhance the application’s ease of use and expand its functionality, thereby increasing productivity and significantly reducing operating costs.
“Kofax Express 2.0 reflects our ongoing commitment to invest heavily in document driven business process automation applications across all market segments, from basic image capture to advanced enterprise level solutions,” said Jim Nicol, Executive VP of Products at Kofax. “Demand for Kofax Express continues to accelerate, especially among small and mid sized organizations. This release strengthens the software, enabling customers to scan and archive documents more quickly and at lower costs.”
Release 2.0 optimizes the FolderScan function, which allows the automatic import of image files (TIFF, PDF, JPG, and BMP) from a folder directly into Kofax Express, better enabling capture from sources such as MFPs, fax servers and saved images. This provides users with a time and cost saving single interface to their back end repository for images from all sources.
Kofax Express 2.0 also offers advanced database support capabilities. This includes the ability to connect to any ODBC (Open Database Connectivity) compliant repositories such as Microsoft Access, SQL Server or Oracle to instantly look up and then populate an index field value, thereby accelerating indexing tasks and improving accuracy.
http://www.kofax.com

Open Text has announced a complete range of fax gateways that give organisations of all sizes a single source for all their fax over IP (FoIP) needs. Easy to implement, the new Open Text Fax Gateway solutions are designed to help customers lower total cost of ownership (TCO) by consolidating voice and data network equipment for fax.
 
FoIP implementations can have many variables, especially in larger and more complex networks. One of the more challenging aspects is figuring out how to properly configure, test and optimise a general-purpose media gateway to act as a fax gateway. By offering purpose-built fax gateways, optimised to work with the Open Text Fax Server, Open Text eliminates this complexity while giving customers and partners a single source for service and support.
“We’re seeing more and more interest in fax over IP in organisations of all sizes because it gives them a promising way to lower costs and consolidate resources,” said Matthew Brine, Vice President, Fax and Document Distribution, Open Text. “The combination of our fax gateways and market-leading fax server software makes it easier than ever to deploy a highly sophisticated FOIP solution that can deliver considerable savings and improve business processes.”
 
Available now, Open Text Fax Gateway is offered in a selection of port densities (number of lines) and configurations ranging from analog 4-port models to advanced configurations with over 100 ports. For more information on Open Text Fax Gateway, go to:  http://faxsolutions.opentext.com/fax-gateway-for-foip.aspx

Epson and Top Image Systems (TIS) have announced a new compatibility agreement with the TIS solution: eFLOW Unified Content Platform. Responding to widening demand and the increasing importance of document management in businesses, this new compatibility will further Epson’s exposure in the document management market while strengthening its position in the business scanner market.
 Stuart Davis, Business Manager, Epson UK, commented: “Epson has a strong reputation for developing innovative business scanning products that enhance productivity and maximise efficiency. Our new compatibility with the TIS solution will help attract independent  solutions vendors to the Epson network. We are excited about strengthening Epson’s position in the document management market, widening its visibility and reinforcing its commitment to meeting the needs of business customers.”
The new agreement is associated with the Epson GT-S80 business scanner.. The scanner has an automatic document feeder capacity of 75 A4 sheets and achieves a scanning speed of 40 pages per minute and a conversion rate of 80 images per minute. Features such as one-pass duplex scanning, ultrasonic double-feed detection, batch separation and auto blank page removal maximise performance, saving time and increasing productivity.
 Davis continued: “This agreement with TIS will lead to improved communications, reduced costs and paper requirement, and will also facilitate data archiving.”

A new view on accessing documents via web browser

Adeptol has released its next generation Document Viewer Enterprise
Edition Version 4.4 with a built-in high speed buffering and rendering technology to load documents of size up to 0.5 GB in one second. The new version of Enterprise Viewer introduces a range of new and innovative features for developers and business users and offers advanced document
search capabilities, thumbnails support, watermarking, page rotation among
many other interface improvements.

The new Enterprise Viewer uses a built-in self optimization technology to get the pages directly from the server as they are being rendered. Users can start reading page one of document immediately and continue to do regular operations like search, text selection, scrolling between pages, while the rest of the pages come in the background. The viewer estimates the network connection speed, document size, server load among a lot of many other factors like browser, client machine memory and self optimizes to load the documents faster. Users can view more than 300 document types without the need to download any plug-ins or ActiveX components.

An online demo of the viewer is available at:

http://www.ajaxdocumentviewer.com/sampledemo/sampledocuments.asp.

Capturing the perfect distribution deal

Advanced capture and scanning solutions expert, PSIGEN Software has signed a distribution agreement with Datafinity, a leading distributor of Document Management, Capture and Scanning Software in the UK. "The addition of a distributor with great capture expertise, and a strong reseller base, will provide a local presence for PSIGEN in a market demanding our products," said Stephen Boals, VP of Sales for PSIGEN. "Datafinity expands our European network, and is a key component in our strategic global distribution plans."

"With document capture prices on the increase, it is refreshing to find a company that offers such a good return on investment for companies of all sizes. In particular, PSIGEN's tight integration with Microsoft SharePoint provides this rapidly growing sector of the ECM market with the perfect document capture solution," said Andy Dawson, Managing Director of Datafinity.

www.psigen.com

The Jouve Group, a European service provider specializing in digital and print content management and publishing services, have acquired TexTech International Private Limited. TexTech, based in Chennai, India, along with its US subsidiary, TexTech Inc., specializes in Publishing Services for books, and eBooks, and offers publishers local customer services and project coordination combined with low-cost offshore production.

Commenting on the transaction, Pierre-Vincent Debatte, President and CEO of the Jouve Group, said, “The TexTech acquisition is part of Jouve’s continuing strategy to become a global player with a strong local presence, serving the content creation, production, distribution and reusability needs of its customers.”

AVR Venkatesa, CEO of TexTech, believes that “this merger will provide deep expertise in content workflows and growth capital to TexTech as it scales up its operations and infrastructure both in India, United States and the UK since our customers want global partners who can be a one-stop shop for all their content needs in their markets all over the world.”

Today, publishers seek to consolidate and become cost efficient in their production and manufacturing operations and need to develop new digital products. As Patrick Simon, Vice-President, Editorial and Publishing Services Director of the Jouve Group, explained, “Our customers are migrating towards a content-centric workflow strategy; Jouve’s goal is to become their partner of choice, providing professional publishing services and a technology platform that makes the vision of a ‘multipurposed content’ a reality.”

With the combination of Jouve’s and TexTech’s suite of automation products for publishing workflows, superior customer services, and skilled workforce, the Jouve Group will offer publishers unique global solutions in the US, European, and Indian markets. In this context, this acquisition will strengthen Jouve’s North America operations and provide the Jouve Group with a significant foothold in the US trade and learning publishing markets.

New portable A4 scanner from I.R.I.S.

I.R.I.S. has unveiled its IRIScan Anywhere 2, the brand-new generation of its A4 portable scanner due for release in May 2010.

Cordless and battery-powered, the compact IRIScan Anywhere 2 enables on-the-go users to easily capture information from all kinds of documents when away from their computer. The sheet of paper is simply run through the lightweight A4 scanner, and the scanned image is then saved either in the built-in memory, on the in 1GB SD card included or on a standard USB key. No driver installation is needed. Once back at home or in the office the scanned documents are directly imported into I.R.I.S’ flagship OCR software Readiris 12 or one of the other powerful software bundled.

The IRIScan Anywhere 2 takes only 10 seconds to scan an A4 sheet of paper (in 300dpi) and can store more than 150 documents in its built-in memory. On battery mode, the scanner can scan up to 100 documents.

Bernard De Fabribeckers, I.R.I.S. Sales Director, said: “For scanning on the go, the new IRIScan Anywhere 2 lets you scan any document from just about anywhere. It incorporates the latest developments of our famous OCR technology and sets the standard for speed and accuracy of portable scanning in the market today. We introduced some crucial new features, and the portability, design and ability to recognize and convert documents in more than120 languages make it a very attractive proposition for anyone who requires real scanning functionality in a portable offering. Shipped with a powerful software bundle, the IRIScan Anywhere 2 will find its way into many laptop bags!”

The IRIScan Anywhere 2 is compatible with both PC and Mac platforms, and will be available on May 1st for €/£/$ 199.

Kodak's super new Trupers!

Kodak’s newly launched Trūper Series Scanners are the first scanners to carry the Kodak name since the acquisition of the BOWE BELL + HOWELL scanner division in 2009. The new models include the Kodak Trūper 3610 and the Kodak Trūper 3210. Built on the same platform as the highly successful Trūper 3600 and 3200 scanners, the new models offer increased throughput and feature enhancements. The 3610 model packs exceptional power into a compact, rotary-only scanner. The 3210 model features an automatic document feeder as well as a flatbed for scanning fragile or bound pages. 
Hauke Fast, EAMER Product Marketing Manager, Document Imaging, Kodak Business Solutions and Services Group, said, “The introduction of the enhanced Kodak Trūper Series Scanners represent exciting new gains in the low-volume production scanning space. Mid-to-large sized organisations are often challenged with capturing a more diverse range of documents to meet specific business needs. A large department like accounts payable might receive new paper-based information on a daily or even an hourly basis which requires fast, accurate digitisation to keep the overall business running efficiently. The Trūper Series Scanners provide a valuable solution that expedites and streamlines these processes.”
The scanners produce 90 pages per minute (180 images per minute) in black-and white, colour or greyscale and a daily duty cycle of 15,000 pages, and feature an automatic document feeder (ADF) with independently selectable guides that holds 200 pages and scans images up to 302mm x 2,540mm in size. Users can capture forms and records of “unlimited length” in long document mode, including documents such as ECGs, oil well logs and fetal monitor strips. The switchable background bar allows optimal flexibility to support additional document types. 
www.kodak.com/go/docimaging

Iron Mountain Acquires Mimosa Systems

Iron Mountain has acquired Mimosa Systems, a leader in enterprise-class content archiving solutions, for approximately $112 million in cash, subject to closing adjustments. The deal provides Iron Mountain with an integrated archive for email, SharePoint data and files, and gives the company an on-premises archiving option to complement its existing cloud-based archives.
The ability to archive and manage data both onsite, inside the customer’s firewall, and remotely in the cloud makes Iron Mountain a one-stop shop for data capture, archiving and management. It also provides the company’s customers with greater flexibility and choice for managing their information.
Additionally, the company can now capture and manage a broader range of enterprise information from so-called “edge-of-the-network” devices like desktop PCs and laptops as well as from company repositories like email stores, SharePoint servers and file systems. Many larger businesses still prefer to keep this data on their premises today. Finally, the acquisition allows Iron Mountain to extract intelligence from the information it manages both on-premises and in the cloud, advancing the company’s larger strategy to help enterprises lower the costs and risks associated with storing and managing information.

 Free Nuance PDF Reader Heads For The Cloud

Nuance has introduced its free Nuance PDF Reader, an alternative to Adobe Reader that, say Nuance, is smaller and more secure, and for the first time connects desktop PDF with cloud-based PDF-to-Microsoft Office conversion services. The free Nuance PDF Reader also enables PDF form save, annotations and Microsoft SharePoint features not available in alternatives.
The Nuance PDF Reader is fully compatible with Adobe Reader, but it does not include proprietary Adobe “extras,” such as Adobe AIR, which can add to download and installation size. The Nuance PDF Reader is just 18MB to download and requires just 20 percent of installed disk space when compared to the Adobe Reader.
The Nuance PDF Reader also provides unique interoperability with Microsoft Office, providing the ability to turn PDF files being viewed in the reader into fully-formatted Microsoft Word, Excel and Office XML documents through a cloud-based service hosted on NuancePDF.com. The Reader also provides a built-in SharePoint Connector that allows users to open and save PDF files directly into Microsoft SharePoint repositories.
“The Nuance PDF Reader provides a simple, but elegant, approach for converting PDFs to Microsoft Office documents, bringing cloud-based PDF conversion capabilities to the masses,” said Michael Orasin, research manager with International Data Corp. (IDC). “For organizations that use Microsoft Office and Windows 7, the software can deliver a big productivity boost by making it easier to work with and share PDF-based content across an organization.”
 The free Nuance PDF Reader supports Microsoft Windows XP/Vista/7 and is available at www.nuance.co.uk/pdf-reader . Until further notice, users of the Nuance PDF Reader will have free and unlimited access to the www.NuancePDF.com cloud conversion service from directly within the Reader.

Rocela and Version One bring document management to Oracle financials users

Leading independent Oracle consultancy, Rocela (www.rocela.com), and Version One (www.versionone.co.uk), have entered a partnership to deliver integrated document management and imaging software to Rocela’s Oracle Financials customers.

Version One’s document management and imaging suite enables the paperless and automated creation, storage, retrieval, delivery, circulation and management of financial documents such as invoices, purchase orders and statements.

Using Version One’s solutions tightly integrated into their Oracle Financials enterprise resource planning (ERP) system, Rocela’s customers can now replace the paper-based creation, postage, storage and retrieval of documents with paperless, automated processes. Benefits include reduced costs, more streamlined financial processes, freed-up document storage space and reduced paper waste. Version One’s data capture solution, which uses optical character recognition (OCR) technology, also enables the automated capture of purchase invoice data, reducing manual data entry by up to 90%. 

Laserfiche and FileTek Team to Deliver Intelligent Email Archive Solution 

Laserfiche and FileTek have teamed to create the Trusted Edge IntelligentEmail Archive for Laserfiche, a policy-driven solution that enables secure, enterprise-wide e-mail management while concurrently reducing the cost and burden of eDiscovery and compliance. This solution combines e-mail classification, archive workflows, and automated records declaration.
 The Trusted Edge Intelligent Email Archive for Laserfiche combines enterprise-level power and scalability with a multitude of competitive features such as Microsoft Outlook/OWA and Lotus Notes integration for transparent mailbox management; .pst file archiving; message classification, tagging and annotation; file server and SharePoint intelligent archiving capabilities; and full audit and reporting. “FileTek is proud to deliver the premiere e-mail and file archiving solution for Laserfiche by combining centrally-managed, policy-driven archive capabilities with the advanced information management features of Laserfiche,” said FileTek President Gary Szukalski.
 Built on FileTek’s award-winning, comprehensive Trusted Edge information processing software, the Trusted Edge Intelligent Archive for Laserfiche supports e-mail platforms including Microsoft Exchange and IBM Notes Domino. In addition, the platform provides template archive policies for easy, out-of-the-box deployment. It also offers a browser-based policy management environment for tailoring policies to specific industries, markets and customers.

“This solution delivers outstanding value and provides unlimited scalability,” said Alex Wilson, director of the Professional Developer Partnership (PDP) program at Laserfiche. “In addition to the feature-rich storage management, records management and workflow features, we are now ahead of industry standards in providing a comprehensive archiving and indexing solution to meet customers’ needs.”

Oldest scanner in use wins top prize!

PFU Imaging Solutions Europe Limited is launching a competition in Germany, UK, France, Italy and Netherlands through its distribution and reseller channels to identify the oldest Fujitsu fi-6800-class predecessor scanner in the field, which is still in productive use. The competition will run from Christmas 2009 until Valentine’s Day 2010.

To coincide with the launch of the new fi-6800 scanner, the best performing A3 image scanner within its price range, PFU is celebrating by offering the winners of the oldest scanner competition a free fi-6800 scanner as a replacement for their old model. The competition is open to any Fujitsu customer who is using an aged model, which in itself highlights the ability and durability of Fujitsu’s scanners.

The fi-6800 offers businesses improvements on automation, productivity and reduction of costs. The device supports new automatic functions that make scanner operating tasks easy, fast and energy efficient. With the accurate, high speed scanning on offer, businesses will see their work productivity jump leaps and bounds.

The fi-6800 also achieves incredibly fast scanning at a rate of 130ppm and 260ipm, as well as allowing users to undertake A3 and A4 landscape size colour scanning even while in a sitting position. The scanner has a completely new, compact design which incorporates advances in paper feed technology to ensure hassle-free, optimum-performance results time after time.

”PFU has a long track record of providing document scanners of the highest quality. We have a broad variety of scanner models suitable for use in office environments as well as production volume devices for back office and service bureau deployment,” said Klaus Schulz, Manager Product Marketing EMEA, PFU Imaging Solutions Europe Limited Group. “To celebrate the arrival of the fi-6800, this quest for the oldest Fujitsu production level scanner model in use is really exciting. It makes the durability and quality of Fujitsu scanners so visible and allows us to honour and reward our loyal customers who have continued using our scanners through the ages.”

Competition Details
The competition will ask for resellers and end users to identify the oldest fi-6800 predecessor model in the field still being used. The predecessor model options include:

M3099 A/G

M3099EH/GH/EX/GX

M4099D

fi-4990C / fi-4860C

fi-4860C2

Application forms for the competition can be downloaded from the following website:
http://www.fel.fujitsu.com/FileTransit/FileTransitArea/fi-6800-UK.pdf

The owner of the oldest model in each of the defined five countries (Germany, UK, Italy, France, Netherlands) will each receive a fi-6800 scanner free of charge as a replacement for their old unit.  PFU Imaging Solutions Europe will publish details of the winner in each market.

Availability
The fi-6800 has an RRP of € 15.995 and is available now: http://www.fujitsu.com/emea/products/

The Royal Bournemouth and Christchurch Hospitals NHS Foundation Trust has entered into an agreement to deploy Perceptive Software’s ImageNow in conjunction with HP scanning devices to create a complete enterprise content management solution.

Following due tender process in full compliance with EU and UK Public Procurement regulations, The Royal Bournemouth and Christchurch Hospitals NHS Foundation Trust recently began implementing a pilot ImageNow document management solution within four business areas: Accounts Payable, Human Resources, Risk Management and Commercial Services. The key driver was to provide a scalable and easily deployable solution with the ability to move as much of their paper and processes to a paperless system. This was further extended to include a reference database for Oncology clinical trial content and to provide various departments an electronic platform for meeting notes.

The Trust manage the services at The Royal Bournemouth Hospital, Christchurch Hospital and a Sterile Supply Department at Alderney Hospital, providing healthcare for more than 550,000 residents of Bournemouth, Christchurch, East Dorset and part of the New Forest. The Trust selected ImageNow for its ability to easily integrate with all enterprise applications and HP ScanJet scanners that when combined, provided the greatest value and ease of deployment.

“Our key driver was to introduce a document management solution to the trust that would remove as much paper as possible. We selected ImageNow from Perceptive Software because of the time they took to fully understand our requirements, their LearnMode technology, and the integration with our existing host applications,” said Jonathan Goss, IT Project Manager at theTrust.

 “We are in the process of implementing Perceptive Software’s ImageNow document management solution in our Accounts Payable, Human Resources, Risk Management and Commercial Services areas, and have already expanded our plans to include our Oncology Department’s Reference Database.”

Jonathan Goss continues: “I envisage our organisation seeing a considerable reduction in time from what we currently spend searching for documents and other cost-based savings that will give us a rapid return on investment. We are investigating other areas within the hospital that can take advantage of our investment and the benefits brought by this implementation.”

The Trust will use ImageNow to create efficiencies and save time and money by eliminating slow paper processes and streamlining daily tasks in accounts payable and human resources. Single click access to all documents from any application will allow the risk management and commercial service areas to free storage space, resolve queries more easily and aid document retention compliance initiatives.

Intelligent email archiving

Laserfiche and FileTek have teamed to create the Trusted Edge IntelligentEmail Archive for Laserfiche, a policy-driven solution that enables secure, enterprise-wide email management while concurrently reducing the cost and burden of eDiscovery and compliance. This solution combines email classification, archive workflows, and automated records declaration.

The Trusted Edge Intelligent Email Archive for Laserfiche combines enterprise-level power and scalability with a multitude of competitive features such as Microsoft Outlook/OWA and Lotus Notes integration for transparent mailbox management; .pst file archiving; message classification, tagging and annotation; file server and SharePoint intelligent archiving capabilities; and full audit and reporting.

Built on FileTek’s award-winning, comprehensive Trusted Edge information processing software, the solution supports e-mail platforms including Microsoft Exchange and IBM Notes Domino. In addition, the platform provides template archive policies for easy, out-of-the-box deployment. It also offers a browser-based policy management environment for tailoring policies to specific industries, markets and customers.

“This solution delivers outstanding value and provides unlimited scalability,” said Alex Wilson, director of the Professional Developer Partnership (PDP) program at Laserfiche. “In addition to the feature-rich storage management, records management and workflow features, we are now ahead of industry standards in providing a comprehensive archiving and indexing solution to meet customers’ needs.”

Ricoh provides Alchemy to healthcare customers

Ricoh is to resell Open Text’s Document Server, Alchemy Edition, to the Ricoh channel through the Ricoh Independent Solutions Vendor Program (RiSVP). Open Text Document Server, Alchemy Edition is a document management software solution that enables organisations to capture, store and manage business critical documents. By combining the flexibility of distributed capture with the security of centralised document management, organisations such as those within healthcare benefit through improved document delivery and compliance support from an end-to-end on premise solution that provides a structured home for documents throughout their entire lifecycle.

“We are excited by the continued expansion of our partnership with Ricoh as it provides great value and benefits to Ricoh’s healthcare customers. Now, with Open Text Document Server, Ricoh customers have access to a high value and cost effective document imaging and archiving solution,” said Matthew Brine, vice president of Fax and Document Distribution solutions at Open Text.

Document Server enables its users to gain increasing value from their Ricoh multifunction product (MFP) investment by harnessing the flexibility of a distributed document capture model in the workplace combined with a centralised, secure and auditable document repository. This solution operates alongside users’ existing work environment, allowing them to work with Document Server using the tools and applications with which they are most familiar. It offers seamless integration with Windows Explorer enabling users to access documents through a simple drive letter. Microsoft Office users can work with documents stored in Document Server without leaving Word, PowerPoint, Excel or any of their other desktop productivity tools. Remote users simply need access to Internet Explorer and power users can take advantage of extended capabilities found in the Document Server desktop clients.

Version One has been honoured with an International Green Apple Environment Award in recognition of its latest environmental initiative – The Clean and Green Project (www.ecogecko.org).

Version One was presented with the Green Apple Award by former Bond Girl, Alexandra Bastedo, during a ceremony hosted by Rt Hon Patricia Hewitt MP at the House of Commons. Version One has been a Green Apple Award winner every year since 2003 and in 2008 was presented with the Green Champion award – the highest accolade available.

The Green Apple Awards, run by UK-based The Green Organisation, honour companies that demonstrate environmental best practice and are now established as one of the leading environmental award schemes worldwide.

Launched in October 2009, Version One’s Clean and Green Project is focused on reducing Version One’s negative environmental impact whilst ensuring staff are more engaged than ever with Version One's green agenda. As part of the project, Version One is planting native broad-leaved trees across the UK and for every batch of 100 trees planted; ten refurbished computers are shipped to Africa for use by African school children.
 www.versionone.co.uk.

Nuance’s OmniPage 17 is being used to optimize the e-book user experience across multiple documents and multiple languages. OmniPage easily turns paper documents, books and newspaper pages into digital documents that can be transferred to and read with the latest generation of popular e-book devices, such as the Amazon Kindle or Sony Reader.
OmniPage helps overcome the main barriers to the broader adoption of e-book readers, through the provision of multi-format and multi-language support for the devices. OmniPage includes several document formats for outputting converted documents, which are either specifically designed for or are supported by most e-book readers or e-book-enabled smartphones. It enables users to scan a document or start with an image or PDF file and convert it into a variety of document formats that can be then transferred to and read on an e-book reader. 
These output formats include the RTF, TXT, PDF, LIT and OPF file types that are supported by many e-book readers. Microsoft Reader’s LIT and the XML-based OPF formats are exclusive to OmniPage Professional 17, while the other output formats are also available in OmniPage 17. OmniPage helps make documents even easier to read, thanks to the first-ever “Scan-to-Kindle” feature. This automatically re-formats documents specifically for easy reading and navigating using the Kindle 2 form-factor.
While currently only English language books and newspaper titles can be purchased for Kindle, OmniPage provides multiple-language support through its ability to recognise documents in over 100 Western European languages. This further enhances the appeal of Kindle, and opens up the e-book experience and benefits to even more consumers across Europe.
A further benefit of the tight integration between OmniPage and e-book readers is that when combined, they tackle the most significant historical barrier to the green office — the lack of a practical alternative to the portability and convenience of paper. OmniPage business users have stated how it has helped them dramatically reduce hardcopies of documents, saving precious storage and filing space, reducing physical storage costs and significantly lowering document lifecycle costs. The new version gives a dual meaning to the phrase ‘going green’, first in helping people reduce their reliance on physical paper, and second through the money and time everyone can save by using OmniPage.
OmniPage Professional 17 is available in the UK and Ireland through Nuance’s network of reseller partners and in the Nuance Online Shop. OmniPage Professional 17 is £249 plus VAT for individual users, with volume discounts available through the Nuance Volume License Program. Upgrade pricing is also available. There is also an entry-level version of OmniPage 17 available at £79.99 including VAT.  For additional information on features, pricing and volume licensing programs, please visit
www.nuance.co.uk/omnipage

Version One celebrates 20 years in business with new move

Document management and imaging software author, Version One (www.versionone.co.uk), has moved to prestigious new offices in Wilmslow, Cheshire, in the same year that the company celebrates its 20th year in business. Version One’s move to its new Pentland House premises (owned by Orbit Developments) follows a year of continued growth for the company.

Version One was incorporated on 15 November 1989. Co-owners Derek McGain and Tony Bray quickly established Version One as the leading document management provider and one of Europe’s top 500 fastest-growing, job-creating companies.

In 2007, Derek and Tony sold the business to Version One business partner, COA Solutions, but the company retained its brand identity and continued to operate from its previous Poynton headquarters. Today, Version One provides thousands of organisations worldwide with document management and imaging solutions via a large, well-established network of software re-sellers and earlier this year launched sister company, V1 Document Management, into America.

Julian Buck, General Manager of Version One, says, “Moving to new prestigious offices in Wilmslow signifies the start of an exciting new era for Version One. Reaching 20 years in business is a fantastic achievement and we are grateful to our hard-working staff, loyal customers and valued business partners. Their support has formed the cornerstone of our dramatic, year-on-year growth.”

Buck continues, “Version One remains focused on preparing the business for the future and we continue to invest in product development and new markets in order to meet our customers’ needs. We look forward to continued growth and success as we embark on a new and exciting era.”

Version One’s new offices are based at Pentland House, Village Way, Wilmslow, Cheshire, SK9 2GH. For further information about Version One, visit www.versionone.co.uk

eCopy solutions for Konica Minolta MFP’s

Konica Minolta Business Solutions (UK) Ltd and Nuance Communications have launched Nuance's eCopy ShareScan and eCopy Business Automation Services on integrated Konica Minolta multi function peripheral (MFP) products. The new software allows business professionals to access Nuance's eCopy document imaging capabilities directly from the high quality, colour bizhub control panel situated on the MFP. Benefits include:

• Reduced hardware - Eliminates the need for additional scanning hardware at the Konica Minolta bizhub MFP, thereby reducing maintenance and freeing up physical space
• Centralised administration - Enables IT administrators to easily manage the scanning functions at multiple remote devices, configure connector profiles, and deploy changes all from a single administrative console
• Multiple product configuration options - Provides the productivity enhancements of sophisticated document imaging software at price points that will provide quick return on investment
• eCopy PaperWorks desktop document imaging software is included with ShareScan. PaperWorks allows office workers to convert electronic and paper documents into text-searchable, secure PDFs and directly include them in business applications and workflows. PaperWorks provides advanced tools to scan, merge, modify, and connect documents with the software office workers use every day.

Nuance Communications recently acquired eCopy, combining Nuance's multifunction printer (MFP) desktop solutions and eCopy's server offerings.
http:/www.nuance.com

Canon and Océ to create print giant

Canon and Océ have reached a conditional agreement to combine their printing activities through a fully self-funded, public cash offer by Canon for all of Océ’s shares. With the acquisition Canon and Océ aim to create the overall No. 1 presence in the printing industry, building upon both companies track records of innovation and customers servicing to create a strong joint enterprise capable of long term successes.

Canon's President and COO Tsuneji Uchida said: "We are delighted to welcome Océ, the ideal partner in every respect, into the Canon Group. Through the merger of Canon and Océ, we believe that we will be able to realize clear benefits, not only in the area of R&D, but also in terms of product mix and marketing and are confident that this winning combination will contribute greatly to our goal of becoming the overall No. 1 presence in the printing industry."

Océ's CEO Rokus van Iperen said: "I am proud Canon intends to team up with Océ, based upon the prominence of our customers and technology and of course our people that have shaped our company for generations.”

Canon is expected to ask Dutch stock markets authority AFM for approval of the takeover before Feb. 8, 2010
www.canon.com

Ricoh has unveiled new data revealing that many organisations across Europe are neglecting document governance to the detriment of their bottom line and the agility of their business. The Ricoh Document Governance Index, conducted by Coleman Parkes Research, revealed that although total spend on document governance in Europe currently exceeds an estimated 14 billion euros per year, with companies spending up to 5% of annual turnover, just over a third (39%) of companies have implemented a document governance strategy to manage this important area for the business. 

While 77% of Senior Executives recognise that improved document governance will generate cost savings, only 38% reviewed their costs 'sometimes' and as many as 17% never review these costs at all. With the potential to save up to 30%, the findings suggest that many companies are needlessly missing out on cost savings, making staff more productive, and enhancing sustainability credentials. 

The report also found that responsibility for document governance is decentralised with no single function accountable for this area. Most respondents reported that several people within their business are responsible for the document environment and 57% devolve ownership to individual staff members. 61% say at least partial responsibility sits with a variety of department heads including HR Directors, office managers, sales and marketing. The solution is to adopt a centralised approach with re-engineered processes that align directly with the specific needs of the business.  The result is a simplified document governance strategy that increases employee productivity and ensures department heads can focus on what they do best, helping to grow the company.

Simon Sasaki, CEO, Ricoh Europe, said: “Although today’s economy is driving senior executives to streamline their business, many companies are allowing their printing, photocopying and faxing to go unchecked. It is concerning that despite an increasing awareness of the immediate benefits, the majority of companies in Europe do not have a document governance strategy in place. Underestimating the risks leaves them susceptible to overspending, under productivity, security breaches and a high carbon footprint. Business leaders need to take notice of this often overlooked area by allocating a senior executive to take responsibility for it and consider both the immediate and longer term strategic benefits to the business. Inefficiencies in this area are common but easily addressed and Ricoh expertise can add real business value by ensuring an increase in productivity, better security, maximisation of workflows and the ability to support the document needs of individual departments.”

To download the whitepaper and learn more about the findings of the study visit www.ricoh.co.uk/research

A Doxsense white paper on “The True Cost of Printing”, which reveals the inefficient printing habits of UK organisations and the cost savings and environmental benefits that can be harnessed through proper print management, is available for download from the Doxsense website. The white paper addresses the needs of those who do not know they have a problem; those who are aware there is an issue but are unsure of the next steps to take; and those who have already taken steps to address the issue and are looking to make further savings.

“The True Cost of Printing” highlights how in the UK, 20 percent of all printer material is thrown away without ever being read, up to 3 percent of a business’s revenue is spent on printing and over 30 percent of calls to the helpdesk are print related.  A 2008 report from Info Trends/Cap Ventures also further suggests that printing costs could represent up to 6 percent of revenue, therefore reducing printing costs can make a significant impact on the bottom line.

Lee Schofield, UK Country Manager comments: “Astonishingly the printing budget represents between 3 and 5 percent of annual sales and the average UK customer with 1,000 users will print over 7.8 million pages in a 12 month period.  That’s a lot of printing and the revenue implications for organisations if this is not managed effectively really are significant. When anybody mentions printing, we all think that it’s a relatively inconsequential spend in comparison to other big ticket IT items. But in today’s cost conscious world, where IT departments are under pressure to make every penny count, any money that you can claw back from the IT budget is worth investigating. Tight budgeting means wasting nothing, allocating funds carefully and knowing exactly what your print environment is costing your business.”
To download the white paper visit: http://www.doxense.co.uk/webcontent/viewer/stream.asp?INSTANCE=DOXENSE&EIDMPA=WBCTDOC_138

Councils Move to Shared Services with COA Solutions Financial Management System

Three Rivers District Council and Watford Borough Council are implementing a financial management system (FMS) from COA Solutions (www.coasolutions.com). This system, which will operate within a shared services environment, will include electronic procurement, budgeting and forecasting functionality as well as document management and imaging solutions (using Version One’s technology). With the FMS system, the councils will enjoy cost and efficiency savings, increase financial transparency and improve budgeting. The planned go-live is April 2010.

Three Rivers District Council and Watford Borough Council sought a single, functionally-rich and user-friendly financial management system which could support both councils in place of their current, outdated accounting systems. The FMS system needed to be able to operate effectively within a shared services environment to maximise cost and efficiency savings.

Alan Power, Head of Finance for Shared Services for Three Rivers District Council and Watford Borough Council, explains, “After reviewing the market, COA Solutions’ finance system stood out due its advanced functionality and ease of use. COA Solutions also has extensive experience working with local authorities.”

The new COA Solutions FMS will enable staff at both councils to access key information from the same system. The security restrictions will prevent staff from viewing information which they are unauthorised to access whilst providing management with the ability to view and compare data across councils, improving financial transparency.  

With the FMS system in place, all 120,000 purchase invoices received by the councils every year will be processed at a centralised payments function. The invoices will be scanned and the data on the invoices will be automatically captured and verified before being uploaded to the finance system. All imaged invoices will be electronically stored and those requiring authorisation will be automatically routed to the appropriate members of staff for their approval, eliminating the time-consuming and costly circulation of paper invoices.

Image Access has entered into an agreement with Allied Images, a large format scanning and printing solutions distributor providing a high level of quality products and services throughout the UK. Allied Images will promote and distribute the complete range of Image Access wide format scanners for professional applications in the UK.

The WideTEK scanner family from Image Access includes sheet feed scanners for documents up to 48 inches in width, flatbed scanners for formats up to DIN A2 as well as wide format duplex scanners for double-sided printed documents up to 36 inches in width. Known as “the fastest scanners in the world” (Bertl), the WideTEK scanners process architectural and construction drawings, maps, newspapers and posters fast and efficiently. Even when the source document is transparent or fragile, WideTEK scanners deliver high-contrast output in optimized, accurate colour.
The uncompromising scanning speed and quality, simple operation and the network compatibility make the devices the ideal solution for various applications in a wide range of markets: cartography, topography, reprographics, architectural, engineering and construction offices, libraries, copy services as well as press clipping services.
www.allied-images.com.

The Australian Queensland Police Service (QPS) has expanded its use of the Objective solution to over 2000 staff across the state. The contract for the additional licenses was awarded under the Queensland Whole of Government procurement arrangement. QPS has been an Objective customer since 2001 and has used the solution primarily for administrative and records management in specific areas. This project will see Objective used in all police locations throughout Queensland to support records management practices.

Mr Tony Walls, CEO, Objective Corporation said: “QPS is a long-term valued customer of Objective and we are pleased to be able to continue working with them. The strength and vision behind our software has grown parallel to our relationship with QPS and this gives us greater capability to support their business needs and help them supply even higher levels of service excellence to the people of Queensland.”

IDEAL OFFICE EVENT DRAWS IN IDEAL CROWDS

The first ever Ideal Office Exhibition is being hailed a great success by office equipment firm TSBL, who are now hoping to make it an annual event. Over 100 business people visited the two-day show at Branston Hall Hotel in Lincolnshire, where national office suppliers such as Canon and Hewlett Packard showcased their latest products.

The aim was to give business owners and office managers from Lincolnshire and neighbouring counties the opportunity to find out more about leading cost and time-saving technologies available to improve efficiency in the workplace. Among those who attended the event was David Welch from Jack Tighe Ltd, who was the lucky winner of an HP Notebook, courtesy of Westcoast Ltd, just one of the 13 prizes worth £6,000 up for grabs in the business card prize draw run at the exhibition.

"Around 70% of the people who came were from the Lincoln area but we also had people coming from as far away as Doncaster and Derby," Steve Bilton, organiser and TBSL Sales Manager. Exhibitors included top industry names such as OKI, Philips, Fujitsu, Martin Yale and DocuWare, along with Lincoln-based companies Camamile Ltd, TPS Office Furniture, Keep It Lincoln, Shooting Star PR and Healdi.

A 'before and after' demonstration of an ideal office showed just what a difference new equipment could make to an office while interactive displays showcased innovative labour and cost-saving devices to guests.
www.tbsl.net.

Perceptive Software Introduces Back Office SaaS ECM Solutions

Perceptive Software, creator of enterprise content management software including ImageNow, today announced the general availability of back office SaaS ECM solutions for invoice processing, contract management and electronic personnel files.

Software as a Service (SaaS) is a deployment option that enables an organization to access a Perceptive Software solution on a subscription basis (monthly, quarterly or annually), eliminating capital outlays and expediting return on investment. Perceptive Software handles the rest - managing and operating the system and associated infrastructure in its data center and optionally providing remote administration of the hosted environment. Perceptive Software packaged back office SaaS ECM solutions help organizations maintain their focus on customers, employees and business processes. The SaaS model brings organizations additional relief to capital budgets and technical staff,” said Darren Knipp, Perceptive Software Chief Technology Officer and Vice President, Products & Solutions.

Each back office solution enables organizations to easily capture and store business content, access and manage the precise information needed with a single mouse click directly from line of business applications, and preserve the integrity of records throughout their lifecycle. Rapid deployment of any of these solutions within its SaaS offering allows Perceptive Software customers to see immediate impact and a rapid return on investment.

Perceptive Software offers four delivery options to meet the unique needs of each customer: traditional, hosted, subscription on premises and SaaS. Perceptive Software’s data center is SAS-70 Type II compliant, ensuring customer data is as physically and electronically secure as possible.
www.perceptivesoftware.com

Samsung launches new colour MFP designed to help businesses save up to 40% of print costs

Samsung Electronics has launched a new colour laser multifunction printer (MFP) designed for small to medium businesses and departments within large enterprises. The MultiXpress 8385ND provides businesses users with cost effective, easy to manage and productive colour printing thanks to features including Samsung’s job accounting solution, remote management and the device’s 38 page per minute (ppm) print speed.

The MultiXpress 8385ND offers Samsung’s job accounting solution as standard, enabling printing costs to be correctly attributed to departments. This gives IT managers complete control over how users print, copy, scan and fax, enabling them to track and manage costs effectively. With companies of more than 1,000 employees spending £245 per head every year on visible hardcopy print costs (hardware and supplies) ¹, actively managing this with the right hardware and solutions can save up to 40% on printing costs annually ¹. In addition, the MultiXpress 8385ND is also highly cost effective thanks to its low power consumption; with an average power consumption of just 650 watts, businesses can reduce their energy costs as well as their carbon footprint.

“Businesses are increasingly looking for a printing environment that enhances cost efficiency and productivity, without having to compromise on reliable performance and simple maintenance,” said Anthony Penton, Head of Marketing, UK Print Division, Samsung Electronics.“The MultiXpress 8385ND offers companies one of the fastest A4 colour MFPs in the market today with advanced features that make it easy to manage for the IT manager and easy to use for employees.”
www.samsung.com. 

Plustek’s SmartOffice PS286 scanner is certified for use with Kofax VirtualReScan (VRS) and compatible with other Kofax software such as Kofax Capture, Kofax Express and any other application supported by Kofax VRS. Kofax VRS helps the Plustek SmartOffice PS286 reduce the time involved in manual document preparation and enhances the quality of scanned images, enabling faster processing, fewer data errors and increased productivity for organisations in paper-intensive business environments.
The SmartOffice PS286 is a compact high-speed sheetfed scanner that is ideal for anyone looking to go paperless - with less effort and less cost. Key features of the SmartOffice PS286 include 600dpi resolution, a scanning speed of 25ppm and full colour duplex scanning (25ipm) of any media up to the thickness of a credit card (such as embossed insurance ID cards and driver licenses).
The SmartOffice PS286 scanner also features an integrated, 50-sheet auto document feeder (ADF). With the searchable PDF feature, businesses can easily archive documents, making record keeping and file maintenance a snap. With a list price of £299, the Plustek SmartOffice PS286 scanner is an affordable image solution for small businesses.
http://www.plustek.de/uk/product/ps286.php.

Ricoh has unveiled new data that shows many organisations across Europe are neglecting document governance to the detriment of their bottom line and the agility of their business.

The Ricoh Document Governance Index, conducted by Coleman Parkes Research, revealed that although total spend on document governance in Europe currently exceeds an estimated 14 billion euros per year, with companies spending up to 5% of annual turnover, just over a third (39%) of companies have implemented a document governance strategy to manage this important area for the business.  Putting a strategy in place or even outsourcing this area simplifies business processes and offers both short and long term benefits, for example, reducing costs and environmental impact, increasing security and applying more effective allocation of resources. This enables business leaders to focus on driving the growth of their core business.

While 77% of Senior Executives recognise that improved document governance will generate cost savings, the reality is, the management of it is sporadic and uncontrolled. Only 38% reviewed their costs ‘sometimes’ and as many as 17% never review these costs at all. With the potential to save up to 30%, the findings suggest that many companies are needlessly missing out - not just on cost savings - but on making staff more productive and enhancing sustainability credentials. 

The report also found that responsibility for document governance is decentralised with no single function accountable for this area. Most respondents reported that several people within their business are responsible for the document environment and 57% devolve ownership to individual staff members. 61% say at least partial responsibility sits with a variety of department heads including HR Directors, office managers, sales and marketing. The solution is to adopt a centralised approach with re-engineered processes that align directly with the specific needs of the business.  The result is a simplified document governance strategy that increases employee productivity and ensures department heads can focus on what they do best, helping to grow the company.

Simon Sasaki, CEO, Ricoh Europe, said: “Although today’s economy is driving senior executives to streamline their business, many companies are allowing their printing, photocopying and faxing to go unchecked. It is concerning that despite an increasing awareness of the immediate benefits, the majority of companies in Europe do not have a document governance strategy in place. Underestimating the risks leaves them susceptible to overspending, under productivity, security breaches and a high carbon footprint.
Business leaders need to take notice of this often overlooked area by allocating a senior executive to take responsibility for it and consider both the immediate and longer term strategic benefits to the business. Inefficiencies in this area are common but easily addressed and Ricoh expertise can add real business value by ensuring an increase in productivity, better security, maximisation of workflows and the ability to support the document needs of individual departments.”
www.ricoh.co.uk/

Notes Design Untouched DocuWare CONNECT to Notes Integrates Groupware with Document Pool

The new version of the interface DocuWare CONNECT to Notes enhances Notes/Domino systems with convenient archiving and search features. Notes users can take advantage of these features without making any changes to their Notes design. Documents stored in a PDF format can also be retrieved independently from the Groupware.
DocuWare CONNECT to Notes is an add-on module to DocuWare that provides the seamless integration between the Document Management System and Notes Groupware. Notes/Domino users can take documents (containing data and their associated design) directly out of their system, store them in a tamper-free way and retrieve them whenever needed – without ever leaving their familiar interface. Documents stored in the system can then be easily incorporated in daily business processes, significantly speeding them up.

No Change to Design
 Notes users have access to all of DocuWare’s archiving and search features via DocuWare CONNECT to Notes without making any changes to the original Notes design. This means users don’t need any special programming skills, existing design components aren’t altered, and updates are a simple matter.

PDF Conversion without Printer Driver
When storing in a PDF format, the Notes document structure is retained. The quality of a PDF document generated by DocuWare CONNECT to Notes is often better than a direct print-out from Notes. PDF conversion does not require a special printer driver and may also be handled on a Domino server during automatic archiving processes.

Custom Configuration
Integration of DocuWare in the Groupware can be handled in different ways. In Profile Configuration, a user may determine if documents should be stored manually or automatically. Manual Mode means a user chooses each Notes document to store by clicking on the archive option in the Notes menu. DocuWare conducts the automatic indexing/document classification and stores the document (such as an email) in the correct file cabinet configured for this purpose. A user may also opt to only store the attachments of Notes documents.
www.docuware.com

Tigerpaw Software & Cabinet NG Integrate CRM & Document Management for IT Products and Services Industry

Cabinet NG, provider of document management and workflow software, has announced a new partnership with Tigerpaw Software, a leading developer of IT business management software, to provide small and midsized companies with an efficient, secure, integrated and cost effective way to manage business processes. Implementing Tigerpaw’s CRM+ all-in-one business automation software and CNG’s Shared Access Filing Environment (CNG-SAFE) offers an intuitive, secure and affordable filing approach that provides a comprehensive paperless office that scales with business growth.

“We are passionate about finding better ways to improve business processes,” said Dave Foxall, CEO of Tigerpaw Software. “By partnering with CNG, we are not only enhancing our offerings, but ultimately providing the best value to the customer with a way to achieve top performance and efficiency with unstructured documents.”
“As business processes evolve, so must our software,” said Andrew Bailey, President of CNG. “Integrating the CNG-SAFE document management solution with Tigerpaw’s leading business automation software will provide an end-to-end software solution that grows with your business.”
  www.cabinetng.com.

EDM begins e-document project for Heywood, Middleton and Rochdale PCT

The EDM Group, one of the UK’s leading document management service providers, has begun working on a major project with Heywood, Middleton and Rochdale Primary Care Trust (PCT) to digitalise all inactive health care records. The project has been scoped to overcome a number of issues the PCT faced, including lack of storage for paper records as well as efficient retrieval of inactive records when needed by medical staff. 
The PCT also sees this project as a stepping stone to the introduction of Lorenzo as part of the National Programme for IT – as all records converted now will be easily migrated to Lorenzo in the future.

The initial project phases require the scanning of what is expected to be around 5 million images over a 2-year period, and is followed with the hosting of the inactive healthcare records through EDM’s online hosted document management solution ‘EDM Online’. This will enable immediate, secure, auditable and easy retrieval of any records by front line staff at any point in time – something that is necessary if patients that have been inactive for a period of time require further medical treatment, or for medical records which need to be retrieved for statutory requests or litigation purposes. 

EDM online provides a comprehensive audit trail of document access as well as ensuring only authorised staff can retrieve and view them. The process of digitising and indexing the records also logically combines individual patient’s records for multiple services where access permissions allow, giving the Trust a holistic view of individual patients as well as a comprehensive single index of all its files. By hosting the records online it also becomes much easier for the PCT to manage the timing of the retention period for records – simply selecting records that can be deleted, rather than requiring the physical destruction of records.
The PCT carried out a thorough analysis of the benefits of undertaking the project in-house versus working with a third party.  The cost, scalability and speed at which the project could be undertaken were key reasons EDM was chosen as the partner. 

Paula Gouveia, Health Records Manager, NHS Heywood, Middleton and Rochdale commented: “Traditionally inactive medical records were stored wherever room could be found. This was not always accessible to services and the cost of providing purpose built storage facilities or records libraries was becoming an increasing burden on tightening PCT budgets. We felt that it would be logical to convert all inactive paper records into digital format – not only easing our storage problem but also enabling physicians on the front line to benefit from easier access to the records they needed.”
www.theedmgroup.co.uk.

HCA International Automates AP Systems with Perceptive Software

HCA International, London’s top-rated private hospital group, has deployed Perceptive Software’s ImageNow into its accounts payable department.

With six world-class hospitals and four outpatient medical centres in London, HCA International is turning to Perceptive Software’s document management solution to simplify invoice processing by reducing the number of steps within the approval process.

Perceptive Software’s patented LearnMode technology will integrate ImageNow with HCA International’s host application, Meditech. Complete ImageNow and Meditech integration will enable HCA International’s users to create reports for all invoices, allowing Chief Finance Officers throughout the organisation to quickly review financial information without the hassle and costs associated with duplicating and distributing large paper files.

“With 22,000 paper invoices being received and manually entered by AP each month, we were looking for a robust OCR scanning solution for both document storage and electronic approval routing that would take the pressure off our Accounts Payable staff.

Integration with Meditech, our core business system, was vital. Perceptive Software worked hard with our IT department to prove they had the technology to make this happen which made them stand out from their competitors..”
http://www.imagenow.com/

Open Text Releases New Version of Connectivity Solutions Compatible with Windows 7

Open Text has released version 14 of its Connectivity Solutions consisting of Open Text Exceed, the leading PC X server solution for Windows, Open Text HostExplorer, its terminal emulation suite, and its secure shell clients and network file system software. Leveraging the new productivity and security features of Windows 7, this release offers organisations a smooth transition to the new Microsoft platform.
 
Windows 7 represents a significant leap forward in terms of user productivity, information security and platform management. Working closely with Microsoft, Open Text designed its latest Connectivity Solutions to take advantage of Windows 7 technologies. Specifically, users of the new software suite will be able to take advantage of the following enhancements:
 

• Support for Windows 7 Touch technology allows users to interact with UNIX and Mainframe applications through an intuitive and easy to use touch interface

• Jump Lists in the Task Bar and Start Menu provide faster access to frequently accessed items and frequently performed tasks

• Multiple Documents preview reduces the time spent switching between applications and open sessions

• New FIPS 140-2 validated cryptographic module provides stronger security to connections

“Windows 7 represents a great opportunity for Open Text to bring its rich portfolio of Enterprise and Connectivity Solutions to the next generation desktop,” says Jens Rabe, Vice President, Microsoft Solutions Group at Open Text. “With this release, Open Text has demonstrated that its Connectivity Solutions have been tested and proven to offer a rich user experience, while providing IT departments improved manageability and greater cost-control.”
http://connectivity.opentext.com/

ABBYY FineReader 10 is the newest version of the professional-level optical character recognition (OCR) application. It incorporates the next generations of its two major technologies - ABBYY ADRT (Adaptive Document Recognition Technology) for reproducing multi-page document formatting and Camera OCR.

ABBYY FineReader 10 delivers further enhancements in page layout retention, especially on documents with background images (e.g. magazine pages). The new version also provides up to 30 percent increase in text recognition accuracy for Asian languages and up to 20 percent increase for European languages.

FineReader 10 also demonstrates up to 30 percent accuracy improvement on low print quality images such as digital photos and faxes and takes a significant step forward in delivering accurate results on photographs captured with mobile phone cameras.
www.finereader.abbyy.com

By the end of 2012, organisations that fully document their search processes in e-discovery will save 25 per cent on their collection processes, according to Gartner, Inc. Organisations of all sizes, and those facing any number of legal actions annually, should have a simple set of practices to follow anytime they need to embark on an e-discovery process in the near future.

Although no single relevance model or cocktail of relevance models will be effective in the next five years, Gartner predicts that by 2014, lawyers and technologists will use a customary means of recording search processes in e-discovery.

"Addressing the ongoing challenge of the IT perspective of litigation management demands both that the technologies be acquired and that procedures for using them be established," said Whit Andrews, vice president and distinguished analyst at Gartner. "Companies need to own the products that will be necessary for them to address litigation and understand that those products will not have the same positive impact unless they are supported by repeatable, effective, systemic processes for lawyers and IT to follow."

Additional information is available in the Gartner report "Five Steps for
E-discovery to Improve Search and other processes", available on Gartner’s website.
www.gartner.com

British Waterways has chosen ITESOFT to supply an advanced invoicing solution to streamline their Accounts Payable process. The company will also use the solution to process and post their expense forms.

ITESOFT.FreeMind for Invoices will be used to capture and electronically process in the region of 70,000 invoices per annum.  Invoices will be scanned upon receipt, and critical data from the invoice and images is captured using Optical Character Recognition technology.
The software then automatically analyses the data, validates it and matches it against the PO. The invoice is then posted into the company's SAP system via the ITESOFT.Balance integration module. 

ITESOFT.Balance ensures that query invoices are automatically sent to the business for resolution prior to releasing for payment. The business is able to process these documents directly via their PDA or within SAP. Invoices are stored and distributed via ITESOFT.Share, which provides a fully web based workflow and storage system. Electronic images of the invoices can be quickly located by accounting staff, as well as the business processes associated to each document. The solution will also be used to automatically process and post 10,000 expense forms per annum.

Mick Crowder, Head of Shared Service Centre, said ''ITESOFT.FreeMind for Invoices will give us huge benefits and return on investment. We now have a controlled and efficient accounts payable function that will allow us to process a high volume of invoices and expense forms, and enable us to drive significant business value.”
www.itesoft.co.uk

Canon UK has launched its CaptureOnTouch software tool to increase user productivity by simplifying the document scanning process. CaptureOnTouch enables users to quickly and efficiently scan documents and automatically send them for storage or distribution where appropriate.

Ease of use is one of the major benefits of CaptureOnTouch, particularly for users who are unfamiliar with document scanning and electronic data storage. The software enables two methods of scanning; 'Scan First', which allows the user to scan a document and then select a preferred file format and destination, whilst 'Select Scan Job' allows the operator to use a pre-configured job button to direct documents to specific workflow files or individual emails.

Trevor Dodsworth, Head of Product Marketing, Canon Business Solutions Canon UK says, "Many organisations are feeling the pressure to work as efficiently as possible. Document scanning is becoming standard work practice as companies strive to improve their internal and external processes or meet the needs of compliance legislation.

"In CaptureOnTouch we have produced a software product that makes the user experience as easy and effective as possible, providing extra value that will simplify the way organisations handle documents in the future."
www.canon.co.uk

After years of virtually ignoring handheld devices, Enterprise Content Management vendors are starting to focus on mobile computing needs, according to new research released by independent analyst firm, CMS Watch.

"Information within ECM systems typically remains highly secured, but outside the application environment it becomes uncontrolled and unsecured," noted CMS Watch Principal Analyst, Alan-Pelz-Sharpe. "The move by ECM vendors to develop and support applications for remote and offline environments is an important step toward dealing with that challenge."

"Much of what we see today from Enterprise Content Management vendors in terms of mobile support is little more than eye-candy," concludes CMS Watch Analyst, Jarrod Gingras. "But based upon industry directions, ECM customers will see more mobile-related functionality later in 2010/11, and this will bring new options for ambient information management to those enterprises that carefully assess their choices."

These findings come from the latest version of CMS Watch's ECM Report 2009, which evaluates twenty-eight Enterprise Content Management vendors head to head. The report is available to purchase online at:
www.cmswatch.com/ecm/

Visioneer and Xerox have announced the Xerox DocuMate 742, a high quality production sheetfed scanner that scans documents at 50 ppm (simplex) and 100 ipm (duplex) and includes a 100-page capacity Automatic Document Feeder (ADF). It has the ability to scan a wide range of mixed documents sizes (up to A3) and supports long document scanning up to 965 mm, making it an effective way to index a large volume of mixed documents, such as medical forms or contracts

"The DocuMate 742 is well-equipped for use in a wide range of business applications, even in highspeed, volume-oriented environments," said Peter Trapmore, EMEA Sales Director. "It's fast; scanning colour at the same rapid rate that it processes black and white. It's versatile; capable of handling mixed-sized documents and offering a straight path for plastic cards, drivers licences and thick stock documents. The DocuMate 742 is exceptional value, offering high-quality, production level scanning to meet a wide range of business needs."

Ultrasonic Double Feed Detection is built into the DocuMate 742 so a page will never be missed due to a misfeed or stapled document going through the scanner. Small items such as plastic cards and large documents can easily be stacked in the ADF and instantly scanned to Searchable PDF or most document management software such as Xerox DocuShare and Microsoft SharePoint.
www.xeroxscanners.com

New from Nuance, PaperPort Professional makes it faster and easier for home and office users to get organised and win the battle over paper. PaperPort Professional 12 delivers significant interface enhancements, dramatic speed and accuracy improvements, integration with Microsoft SharePoint, and a range of new features that help users do more with all of the documents and digital photographs on their PC.

The most significant enhancement in PaperPort 12 is a completely new user interface, matching Microsoft Office and the upcoming Windows 7 "ribbon" approaches to ease-of-use. The redesign combines PaperPort's visual document desktop with ribbon-based menus that are easier to find and use. A new "Scan Now" interface addition makes scanning a click away from any part of the application.

PaperPort 12 also features significant increases in speed and accuracy, allowing users to view and navigate PDF files up to five times faster than the previous version, with a 40 percent improvement in optical character recognition (OCR) accuracy. New PDF features make it possible to convert scanned paper forms into fillable PDF forms and create secure industry-standard PDF documents.
www.nuance.com

Kofax plc has acquired 170 Systems, Inc., a leading provider of financial process automation software, for consideration of $32.9 million, net of cash held by the company. The transaction is consistent with Kofax's stated acquisition strategy and both management and the Board believe it should position the Company for leadership in the rapidly growing invoice processing market. 
 
170 Systems’ flagship product, the 170 MarkView Financial Suite, is a proven workflow solution for invoice processing and related accounts payable functions. Fully integrated and certified for use with both SAP's and Oracle's ERP software, it typically delivers a ROI of less than one year.
www.kofax.com